Affiliate Marketing & Executive Assistant

Join GrowthAssistant as an Affiliate Marketing & Executive Assistant!

About This Job

We are seeking a highly organized Affiliate Marketing & Executive Assistant to manage key affiliate marketing initiatives, ensuring smooth execution of campaigns, partner compliance, and performance tracking. This role requires a detail-oriented individual with strong communication and operational skills to manage affiliate partnerships efficiently.

While the primary focus is on affiliate program management, this role will also support client onboarding operations as needed to facilitate smooth client transitions.

Salary Range:  $ 7.00 - $ 9.00 per hour (PHP 70,000 - 90,000)

Note: Rate/Salary will depend on your current competencies matched to the position’s job description and requirements based on the assessment results.

The Benefits

• Work Set-up: Permanent Work From Home 
• Bonuses:  
  • Attendance Bonus of $ 25 for every monthly perfect attendance
  • Performance Bonus
  • Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 years in service 
  • Referral Bonus of $ 300 for every successful referral 
• Holiday Paid Time Off (PTO) for 7 days in a year
• Paid Time Offs (PTO) for 6 days in a year
• Health Card Plan
   

What You'll Do

• Affiliate Program Management

  • Performance Tracking & Reporting
    • Update and monitor commission payouts, ensuring accuracy and resolving discrepancies.
    • Maintain daily performance trackers to monitor key metrics and identify trends
    • Download and prepare performance reports for End of Week (EOW), End of Month (EOM), and End of Year (EOY) reporting.
    • Perform daily client KPI checks, flagging anomalies to the Account Manager.
  • Partner Management & Communication
    • Manage the partner inbox, responding to inquiries and maintaining clear communication.
    • Request and provide exclusive promotional codes to partners as needed.
    • Process monthly voids and edits, compiling a comprehensive recap for internal and client review.
    • Upload offers and promotional assets to affiliate network platforms.
    • Process placement payments to network platforms in a timely and accurate manner.
    • Create and execute monthly newsletters to maintain communication with affiliate partners.
  • Compliance & Audits
    • Conduct Promo Code Audits, checking affiliate sites for compliance violations.
    • Perform BrandVerity checks to monitor TM+ infringements and send templated emails to violators.
    • Monitor for fraudulent activities and flag suspicious affiliate behavior.
    • Conduct Competitive Audits to track competitor activity.
    • Perform quarterly FTC compliance audits to ensure regulatory adherence.
    • Review placement creative for accuracy and compliance with brand standards.

• Client Onboarding Support

  • Assist in managing the client onboarding process, including tracking completion of onboarding forms.
  • Support the setup of client accounts in Salesforce, Smartsheet, and ShareASale OPM Account.
  • Request system access and API call increases for new clients.
  • Submit agency handover forms and invite team members to relevant affiliate programs.
  • Help with billing setup, ensuring invoices and financial processes are accurate.
  • Send internal and external kickoff emails for new clients.
  • Assist in managing onboarding follow-ups, such as the 15-day CS leadership email and first-month close email.

What We're Looking For

• 2+ years of affiliate marketing experience
• Advanced experience with affiliate network platforms (CJ, Impact, Rakuten, AWIN, Pepperjam)
• Familiarity with BrandVerity or similar compliance tools
• 1+ year of experience in an agency environment working with multiple clients
• Strong Excel/Google Sheets/Smartsheet proficiency

Why Join Us?

Be part of a collaborative team that values your expertise and creativity. You’ll have the opportunity to work with a variety of clients, tackle exciting challenges, and contribute to the growth of our affiliate marketing efforts. If you're a detail-oriented professional passionate about affiliate marketing, we want to hear from you!