Disbursements Specialist
Offer summary
Qualifications:
Bachelor’s degree in Accounting, Finance, or Business Management, Minimum 3 years of relevant experience, Proficient in Excel and experience with Workday or other ERP systems is a plus, Strong analytical, research, and problem-solving skills..Key responsabilities:
- Process supplier invoices and payment requests while validating expenses and documentation.
- Establish and maintain supplier and procurement records to track payments and invoices.
- Assist with internal and external audits, and prepare requested data for reporting.
- Identify and implement enhancements to business processes and workflows in the Workday system.
Job description
Position Summary
Guggenheim Investments is seeking an exceptional, self-motivated Analyst to join its Finance Operations team. Primary responsibilities include processing supplier invoices and other payment requests, validating expenses and documentation, and resolve any discrepancies with internal and external stakeholders. The ideal candidate will have the ability to balance multiple priorities and an understanding of paying invoices within a complex organization structure.This role is remote based in Kansas, preferably in the greater Topeka area.
Responsibilities
Disbursements
•Establish supplier records to track payments
•Establish procurement records to track invoices against contracts
•Notify appropriate parties as Purchase Orders are generated
•Understand the structure of legal entities and relationships between business to process supplier invoices and other payment requests
•Confirms supporting documents provide sufficient evidence to validate the expense – identify and resolve any discrepancies
•Assist with the preparation and filing of 1099s
•Work with other parties to research, resolve or improve data and processes.
Expenses
•Verify that expense reports include sufficient evidence to validate the expense and comply with internal policies and IRS tax guidelines
•Assist employees with any credit card or expense report questions
•Track corporate card charges through payment cycle to ensure timeliness, track and report usage
•Assist employees with completing procurement verification reports
Other
•Assist with settlement run, ACH files generated and sent to bank, allocation file sent to card provider
•Assist with preparation of requested data to support internal and external audits, and ad hoc reporting requests
•Work with other parties to research, resolve or improve data and processes
Systems and Business Workflows
•Identify business processes / workflow enhancements to constantly improve the Workday Procurement, Supplier, and Expense modules experience
•Provides intimate knowledge on business processes, data mapping, and system configurations of modules
Qualifications
Basic Qualifications
- Bachelor’s degree in Accounting, Finance, or Business Management
- Minimum 3 years of relevant experience
Preferred Qualifications
- Excellent oral and written communication skills
- Ability to multi-task and eager to learn, collaborate, and work in fast-paced environment
- Proficient in Excel
- Experience with Workday or other ERP systems is a plus
- Attention to detail, commitment to quality, and problem-solving skills
- Strong analytical, research, and reasoning skills
Salary Range
$75,000.00 - $100,000.00The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.
Required profile
Experience
Spoken language(s):
English
Check out the description to know which languages are mandatory. Other Skills
- Problem Solving
- Multitasking
- Detail Oriented
- Collaboration
- Communication