Offer summary

Qualifications:

2.5 - 5 years of experience as a Virtual Assistant, preferably in real estate or nonprofit sectors., Strong proficiency in email and CRM tools, including experience with platforms like Mailchimp., Graphic design skills using Canva for creating marketing materials and newsletters., Excellent written communication skills in English for professional correspondence..

Key responsabilities:

Organize and maintain client and donor databases, including inputting contact details and tracking leads.

Draft professional email responses and follow-ups for clients and supporters, tracking engagement with outreach efforts.

Provide administrative support by maintaining calendars, scheduling meetings, and organizing appointments and events.

Assist in designing and distributing newsletters, ensuring effective email marketing and minimizing spam delivery.

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Experience Level: 2.5 - 5 years of experience as a Virtual Assistant, preferably within the real estate or nonprofit sectors. Email & CRM Proficiency: Strong experience managing contact databases, CRM tools, and email marketing platforms (e.g., Mailchimp, Constant Contact, or alternatives). Graphic Design Skills: Proficiency in Canva for designing newsletters, email templates, and marketing materials. Strong Written Communication: Excellent English writing skills for professional email correspondence, newsletters, and client communications. Detail-Oriented & Organized: Ability to manage multiple responsibilities, maintain an organized workflow, and ensure all outreach tasks are completed accurately and on time. Proactive & Adaptable: Able to work independently, identify process improvements, and take initiative in streamlining administrative tasks.

Core responsibilities:

Email & Database Management: Organize and maintain client and donor databases by inputting contact details from business cards, tracking leads, and managing follow-ups for both the nonprofit and real estate business. Client & Donor Follow-Ups: Draft professional email responses, send follow-ups to real estate clients and nonprofit supporters, and track engagement with campaigns and outreach efforts. Administrative & Scheduling Support: Maintain calendars, schedule meetings, and ensure all appointments, networking events, and outreach follow-ups are well-organized. Research & Platform Optimization: Identify better tools for email marketing and database management, ensuring newsletters reach audiences effectively while minimizing spam folder delivery. Newsletter Creation & Distribution: Help design and format newsletters using Canva, ensuring engaging and informative content is distributed efficiently through email marketing platforms or direct email campaigns. General Data Entry & Document Organization: Digitize and maintain accurate records, input client/donor information into spreadsheets or CRM tools, and organize essential documents for easy retrieval.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

Required profile