Bookkeeper and Administrative Assistant - (ZR_20809_JOB)

This is a remote position.

Role Name: Bookkeeper / Administrative Assistant

Schedule:

• 40 hours per week - Monday to Friday, 9am to 6pm New York time
  

Client Timezone: EST (Eastern Standard Time)

Client Overview

Join a thriving entrepreneurial venture that combines the creativity of interior design with the precision of legal services. This unique dual-business operation offers an exciting opportunity to dive into the world of custom furniture projects and legal case management. As a key team member, you’ll be at the forefront of international transactions, working with European manufacturers and managing complex financial processes that span continents. This role promises a dynamic work environment where your skills will directly impact the growth and success of two distinct yet interconnected businesses.

Job Description

We’re seeking a detail-oriented and versatile Bookkeeper / Administrative Assistant to become an integral part of our growing operation. In this role, you’ll have the exciting opportunity to manage complex financial processes for both our interior design project company and legal services firm. You’ll be handling everything from international transactions and currency conversions to legal billing and administrative support. This position offers a unique blend of accounting challenges and business operations exposure, making it perfect for someone who thrives in a diverse, fast-paced environment. You’ll work directly with the business owner, playing a crucial role in driving efficiency and supporting the growth of both enterprises. If you’re looking for a role where you can apply your financial acumen, learn new skills, and make a significant impact, this is the opportunity for you!

Responsibilities

• Manage a high volume of accounts payable, ensuring timely payments to international vendors
  
• Handle currency conversions between euros and dollars, maintaining accuracy in all transactions
  
• Process and reconcile deposits across multiple systems, including QuickBooks and Clio
  
• Perform monthly financial closings and reconciliations, ensuring all accounts are balanced
  
• Create and adjust invoices in Clio for the legal services business, maintaining billing accuracy
  
• Manage complex shipping documentation for furniture imports from Europe to the US
  
• Assist with payroll processes, including journal entries and gross-up calculations
  
• Support various administrative tasks for both businesses, adapting to changing priorities
  
• Maintain meticulous financial records and documentation for both entities
  
• Collaborate closely with the business owner to streamline financial processes and improve efficiency
  

Requirements

• Proficiency in QuickBooks Online or a strong willingness to quickly master the platform
  
• Experience with Clio software is a plus, but not required; enthusiasm to learn is essential
  
• Exceptional attention to detail and accuracy in data entry and financial calculations
  
• Strong time management skills with the ability to juggle tasks across two distinct businesses
  
• Excellent English communication skills, both written and verbal
  
• Adaptability and eagerness to learn new processes, software, and industry-specific practices
  
• Basic understanding of bookkeeping and accounting principles, with a desire to expand knowledge
  
• Ability to work independently and follow instructions precisely while also offering creative solutions
  
• Comfort with handling international transactions and currency conversions
  
• Strong organizational skills and the ability to maintain clear, comprehensive financial records
  
• Availability to work full-time (35-40 hours per week) during US Eastern Standard Time business hours