Personal Assistant

This is a remote position.

Schedule:

• 40 hours per week
  
• Monday through Friday, 9am to 6pm U.S. Central Time (Houston, TX)
  
• With 1 hour unpaid break.
  

Client Overview

Join a cutting-edge energy storage startup that’s revolutionizing backup power solutions for manufacturing sites and data centers. This innovative company is on the brink of launching its first commercial product, positioning itself at the forefront of the clean energy revolution. With a small but highly skilled team of engineers and executives, you’ll be part of a dynamic environment where your contributions will have a direct impact on the company’s success and growth.

Job Description

As a Personal Assistant, you’ll play a pivotal role in supporting the CEO and team during a critical growth phase, including an upcoming fundraising effort. This position offers a unique opportunity to gain invaluable insights into the innovative world of advanced battery technology while honing your organizational and communication skills. You’ll be at the heart of the action, managing crucial communications, coordinating high-stakes meetings, and ensuring smooth operations as the company transitions from product testing to commercial delivery. Your efficiency and support will be instrumental in driving the company’s success as they prepare to disrupt the energy storage market.

Responsibilities

• Manage and prioritize inbound and outbound communications related to fundraising efforts, ensuring timely and professional responses
  
• Develop and maintain a robust system for organizing and tracking various tasks and to-do items for the CEO and team, enhancing overall productivity
  
• Coordinate and schedule meetings with potential investors, partners, and team members, managing the CEO’s calendar effectively
  
• Assist in preparing and organizing materials for fundraising activities, including presentations, reports, and financial documents
  
• Provide comprehensive administrative support to enhance team efficiency, including document preparation, travel arrangements, and expense management
  
• Act as a liaison between the CEO and internal/external stakeholders, maintaining professional relationships and clear communication channels
  
• Support the organization of company events, team meetings, and product demonstrations as needed
  
• Assist in streamlining internal processes and workflows to accommodate the company’s rapid growth and evolving needs
  

Requirements

• 3+ years of experience as an executive assistant or in a similar role, preferably in a fast-paced startup environment
  
• Exceptional organizational skills with a proven ability to manage multiple high-priority tasks simultaneously
  
• Outstanding written and verbal communication abilities, with experience in professional business correspondence
  
• Proficiency in using common office software, project management tools, and CRM systems
  
• Strong attention to detail and ability to maintain confidentiality in handling sensitive information
  
• Adaptability and eagerness to learn about the energy storage industry and technical concepts
  
• Bachelor’s degree in Business Administration, Communications, or related field preferred
  
• Demonstrated ability to work independently and proactively, anticipating needs before they arise
  
• Flexibility to occasionally work outside standard business hours to accommodate urgent matters or time-sensitive communications
  
• Strong problem-solving skills and the ability to think critically in high-pressure situations