Offer summary

Qualifications:

Exceptional written and verbal communication skills in English., Proven track record of superior organizational skills and attention to detail., Proficiency in digital tools for task management and communication., Previous experience in administrative roles, particularly in non-profit or healthcare settings..

Key responsabilities:

Orchestrate and document monthly committee meetings, capturing key decisions and action items.

Manage emails, calendars, and correspondence for the team.

Organize annual conferences and educational events that support the organization’s mission.

Create and maintain a digital filing system for easy access to critical information.

Job description

This is a remote position.

Schedule:

20 hours per week, 9 AM to 1 PM (4 hours per day, Monday to Friday) UK time

Client Timezone: UK (BST)

Client Overview

Join a pioneering non-profit organization at the forefront of dermatological education, focusing on skin of color. This dynamic team of healthcare professionals is dedicated to bridging a critical gap in medical knowledge by providing specialized training on managing skin conditions in Black and brown individuals. As a growing organization, they’re seeking an administrative powerhouse to support their mission of improving healthcare outcomes for diverse populations.

Job Description

Embark on a rewarding journey as an Administrative Assistant with a purpose-driven healthcare education organization. In this role, you’ll be the backbone of a passionate team, supporting vital initiatives that are reshaping dermatological care for diverse communities. Your exceptional organizational skills and attention to detail will be crucial in managing a wide array of tasks, from coordinating high-impact educational events to ensuring smooth day-to-day operations. This position offers a unique blend of administrative expertise and meaningful contribution to medical education, all within a flexible, remote work environment that values work-life balance.

Responsibilities

Orchestrate and document monthly committee meetings, capturing key decisions and action items
Serve as the communication hub, managing emails, calendars, and correspondence for the team
Play a pivotal role in organizing annual conferences and educational events that drive the organization’s mission
Craft professional emails and communications that represent the organization’s voice and values
Amplify the organization’s digital presence by managing social media content distribution
Create and maintain a robust digital filing system to ensure easy access to critical information
Act as a liaison between committee members, facilitating efficient task completion and information flow
Prepare and disseminate various internal and external communications, keeping stakeholders informed and engaged

Requirements

Exceptional written and verbal communication skills in English, with the ability to articulate complex ideas clearly
Proven track record of superior organizational skills and meticulous attention to detail
Proficiency in digital tools for task management, communication, and collaboration
Self-starter mentality with the ability to work independently and take initiative
Demonstrated ability to learn quickly and adapt to new challenges
Previous experience in administrative roles, particularly in non-profit or healthcare settings, is highly valued
Flexibility to accommodate occasional evening meetings (around 7 PM UK time) as part of the role
Passion for contributing to meaningful healthcare initiatives and improving patient outcomes