Legal Admin Assistant

This is a remote position.

Responsibilities

• Manage invoicing processes, including creating, sending, and following up on client invoices
  

• Assist with client intake procedures and organize engagement letters
  

• Create and maintain digital file systems for client and firm documents
  

• Track expenses and manage client billing records
  

• Handle administrative tasks to keep the firm’s operations running smoothly
  

• Communicate with clients via email using provided templates
  

Requirements

• Strong proficiency in computer use and various software applications
  

• Experience with or willingness to learn QuickBooks
  

• Excellent organizational skills and attention to detail
  

• Ability to multitask and prioritize effectively
  

• Strong written and verbal communication skills in English
  

• Proactive problem-solving approach
  

• Ability to work independently and as part of a team
  

• Spanish language skills preferred but not required
  

Scope

• Full-time (40+ hours/week) position - Monday to Friday from 9 Am t 6 PM
  

• Remote work aligned with East Coast time zone (EST/EDT)
  

• Focus on administrative tasks for a transactional law firm
  

• Potential for long-term engagement and growth within the role