Offer summary

Qualifications:

Strong organizational skills and ability to create structure in a fast-paced environment., Tech-savvy with a quick aptitude for learning new software and AI tools., Excellent verbal communication and note-taking abilities., Previous experience in a tech startup environment is preferred..

Key responsabilities:

Manage calendars, set up meetings, and provide reminders to ensure smooth operations.

Capture detailed notes during calls and meetings, distilling key action items.

Craft professional emails and communications using AI tools on behalf of the founder.

Coordinate tasks between team members, stakeholders, and clients while tracking expenses.

Job description

This is a remote position.

Role Name: Administrative Assistant

Schedule:

Full-time, 8 AM-12 PM and then 3 PM-7 PM (8 hours per day) on Sunday, Monday, Tuesday, Thursday, Friday (5 days per week)
Client Timezone: Atlantic Time (Newfoundland)

Client Overview

Join a cutting-edge, AI-first tech startup that’s revolutionizing how businesses operate through innovative technology solutions! This dynamic company has recently started generating revenue and is rapidly scaling toward seven-figure growth. They embrace AI not just as a tool but as a core philosophy that empowers their team to achieve 10x productivity. Working here means being at the forefront of technological innovation in a fast-paced, energetic environment where your contributions will have direct impact on the company’s success and trajectory.

Job Description

We’re seeking a highly organized, tech-savvy Administrative Assistant to support our visionary founder in maintaining structure and efficiency across all business operations. In this pivotal role, you’ll serve as the organizational backbone of a rapidly growing startup, helping to coordinate between team members, stakeholders, and clients while leveraging cutting-edge AI tools to maximize productivity. You’ll thrive in our fast-paced environment where no two days are the same, and your ability to manage multiple priorities will be essential to our continued growth and success. This position offers unique exposure to the inner workings of a successful tech startup and provides tremendous opportunity for professional development as you help scale our operations from early revenue to seven-figure success.

Responsibilities

Serve as the organizational cornerstone for a dynamic founder, maintaining structure and ensuring nothing falls through the cracks
Expertly manage calendars, set up meetings, and provide timely reminders to keep operations running smoothly
Capture detailed notes during calls and meetings, distilling key action items and ensuring follow-through
Craft professional emails and communications using AI-powered tools on behalf of the founder
Process receipts and handle basic bookkeeping functions to maintain financial organization
Track and manage expenses, ensuring all transactions are properly documented
Oversee software subscriptions, ensuring they’re paid on time and properly maintained
Coordinate between team members, stakeholders, and clients by delegating tasks and following up on progress
Utilize AI tools to enhance productivity and streamline processes across the organization

Requirements

Genuine passion for utilizing AI technology to dramatically increase productivity
Exceptional organizational skills with ability to create structure in a fast-paced environment
Tech-savvy mindset with aptitude for quickly learning new software platforms and AI tools
Strong verbal communication skills, as this role requires frequent voice conversations rather than text
Excellent note-taking abilities with skill in capturing and organizing information efficiently
Demonstrated ability to handle large volumes of information without becoming overwhelmed
Adaptability and comfort with rapidly changing priorities and tasks
Self-starter mentality with ability to work autonomously while maintaining alignment with company goals
Previous experience in a tech startup environment highly preferred
Energetic personality that thrives in a young, innovative company culture