Offer summary

Qualifications:

Previous experience with QuickBooks is required., Demonstrated basic bookkeeping skills and understanding of financial record-keeping., Excellent organizational abilities with strong attention to detail., Outstanding written and verbal communication skills for professional vendor coordination..

Key responsabilities:

Manage and maintain professional calendars and schedules for two executives.

Track and monitor expenses across multiple ongoing construction and property management projects.

Perform thorough receipt analysis and accurate data entry into QuickBooks.

Coordinate maintenance requests for existing properties by communicating effectively with vendors.

Job description

This is a remote position.

Job Highlights:

Contract: Independent Contractor
Schedule: Monday to Friday, 10am to 7pm Pacific with an hour unpaid break

Client Overview

Join a thriving real estate investment and management company that’s making its mark on the Los Angeles landscape! This established firm owns multiple premium properties throughout the city and handles both construction projects and property management in-house. With a hands-on approach to business and a commitment to quality, this company offers a dynamic, growth-oriented environment where your contributions will have direct impact on day-to-day operations and long-term success.

Job Description

We’re seeking a detail-oriented Executive Assistant with bookkeeping skills to become an integral part of our client’s real estate operation. In this multifaceted role, you’ll support executive leadership while also maintaining critical financial tracking for various construction and property management projects. This position offers exceptional variety in your daily work - from managing professional calendars to analyzing receipts and coordinating with maintenance vendors. You’ll gain valuable insight into the real estate industry while utilizing both your administrative talents and financial acumen. The ideal candidate will thrive in a fast-paced environment where accuracy, communication skills, and the ability to prioritize are essential. If you’re looking for a role that offers both stability and growth potential with a successful real estate enterprise, this position provides the perfect opportunity to showcase your versatile skill set.

Responsibilities

Manage and maintain professional calendars and schedules for two executives, ensuring efficient time management and coordination
Track and monitor expenses across multiple ongoing construction and property management projects with meticulous attention to detail
Perform thorough receipt analysis and accurate data entry into QuickBooks for proper financial tracking and reporting
Coordinate maintenance requests for existing properties by communicating effectively with pre-selected vendors
Serve as a key administrative point of contact, facilitating smooth operations between executives, vendors, and other stakeholders
Assist with organizing and maintaining digital and physical documentation related to properties and projects
Provide general administrative support as needed to ensure operational efficiency

Requirements

Previous experience with QuickBooks is required
Familiarity with Buildium property management software is not required but highly desired
Demonstrated basic bookkeeping skills and understanding of financial record-keeping
Excellent organizational abilities with strong attention to detail
Outstanding written and verbal communication skills for professional vendor coordination
Proven ability to manage multiple priorities in a fast-paced environment
Self-motivated with a willingness to learn new systems and processes
Ability to work full-time (40 hours per week) within Los Angeles time zone
Experience in real estate, property management, or construction industries is a plus but not required

Benefits

Independent Contractor Perks:

May qualify for a Premium Executive Assistant Certification, which could lead to a pay increase.
HMO Coverage for eligible locations
Permanent work from home
Immediate hiring
Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.

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