Offer summary

Qualifications:

Detail-oriented with strong organizational skills., Proactive with the ability to take initiative and follow through on tasks., Effective communication skills for professional interactions with vendors and team members., Basic proficiency in Excel for data entry and task management..

Key responsabilities:

Coordinate and manage leadership's priorities through scheduling and task reminders.

Compile action items and notes from meetings to ensure follow-up on tasks.

Handle clerical tasks including vendor communication and document preparation.

Draft professional emails and update internal records as needed.

Job description

This is a remote position.

Executive Assistant

Join a dynamic and growing construction and real estate development partnership that’s actively managing multiple projects across New York! This role is key to keeping the partners organized and effective—balancing task management, communication, and administrative coordination in a fast-paced environment. If you’re detail-oriented, proactive, and thrive in keeping busy teams on track, this role was made for you.

What You'll Do:

Coordinate and manage leadership’s priorities by maintaining detailed to-do lists, scheduling appointments, organizing WhatsApp task reminders, and ensuring timely follow-ups and execution.
Attend or listen to meetings (live or recorded) and compile action items, notes, and summaries.
Handle clerical tasks such as order entry, vendor communication, basic document preparation, and assisting with permit or filing submissions after initial guidance.
Communicate with vendors and service providers via phone and email to follow up, confirm, or cancel orders as needed.
Draft and send professional email communications on behalf of the team.
Update internal records by inputting data into Excel sheets and maintaining task lists.

Who You'll Work With:

Work closely with the founding partners of a high-speed real estate and construction company. You’ll play a critical role in supporting both day-to-day administrative operations and high-level project coordination.

Who We're Looking For:

Organized: Able to manage numerous small tasks, maintain structured to-do lists and schedules, and follow up consistently without needing reminders.
Proactive: Takes initiative, follows through without being asked twice, and uses sound judgment to move tasks forward.
Fast Learner: Quickly picks up on patterns, preferences, and internal processes without requiring repeated instruction.
Clear Communicator: Handles phone calls and emails professionally when dealing with vendors and service providers.
Note-Taking Savvy: Can take clear, actionable notes during meetings or from call recordings, identifying next steps.
Excel Proficient: Comfortable with basic spreadsheet tasks such as data entry (advanced formulas not required).
Experience Required: General work experience is required.

Why Join Us?

Impact: Help drive the efficiency and organization behind major construction and real estate projects.
Culture: Join a hands-on, communicative team that values proactive thinking and getting things done right.
Benefits:
- Enjoy preset salary growth and weekly salary payments.
- 100% work-from-home flexibility.