Accounts Payable Assistant (ZR_21478_JOB)

This is a remote position.

Job Highlights: 

Contract: Independent Contractor
Schedule: Monday to Friday, 8am to 5pm UK with an hour unpaid break

The Accounts Administrator is responsible for ensuring all accounts payable invoices are processed accurately and in a timely manner. The role ensures that payments are made according to agreed terms and conditions while maintaining the highest standards of integrity and efficiency. The successful candidate will be a key member of the finance team, demonstrating honesty, innovation, and a commitment to continuous improvement.

• Process all accounts payable invoices accurately and on time from the AP inbox. (Daily)
  

• Match inputted invoices to receipted goods to ensure accuracy. (Daily)
  

• Enter all stock invoices into the system within three days of goods being receipted. (Daily)
  

• Chase invoices for future containers to ensure they are received before container receipting. (Daily)
  

• Add new suppliers to the system as needed. (Daily)
  

• Assist with daily bank reconciliation to maintain accurate financial records. (Daily)
  

• Check supplier statements and address any discrepancies. (Daily)
  

• Verify GRNI statements and follow up on any missing invoices. (Weekly)
  

• Complete weekly BACS runs, including all potential payment discounts. (Weekly)
  

• Perform urgent manual payments as required. (Daily)
  

• Complete the monthly BACS run to ensure all payments are up to date. (Monthly)
  

• Update the cash flow forecast to reflect current and projected finances. (Daily)
  

• Complete expense runs in a timely manner. (Weekly)
  

• Resolve all invoice queries within 15 days.
  

• Ensure no balances remain in the cash suspense account for more than 30 days.
  

• Accurately code all invoices to the correct ledger.
  

• Ensure that all suppliers are paid according to agreed terms.
  

• Complete four supplier payment runs per calendar month.
  

• Take advantage of early termination discounts unless authorized otherwise by the Finance Director.
  

• Act with the highest level of integrity and honesty as a representative of the finance team.
  

• Innovate and develop procedures to enhance efficiency and accuracy.
  

• Provide holiday cover for other members of the finance team when required
  
  
  Key Performance Indicators (KPIs)

1. All suppliers paid according to agreed terms.
   

2. Completion of four supplier payment runs per month.
   

3. Timely and accurate entry of stock invoices within three days of receipting.
   

4. Resolution of all invoice queries within 15 days.
   

5. No cash suspense account balances older than 30 days.
   

6. Successful implementation of agreed discount strategies.
   

Requirements

• Proven experience in accounts payable or a similar finance role.
  

• Proficiency in accounting software and MS Office, particularly Excel.
  

• Strong attention to detail and accuracy in data entry and reconciliation.
  

• Excellent problem-solving abilities and a proactive approach to issue resolution.
  

• Effective communication and interpersonal skills.
  

• Ability to work independently and as part of a team.
  

• High level of integrity and professionalism
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job