Offer summary

Qualifications:

Exceptional organizational abilities with a keen eye for creating efficient systems., Strong written and verbal communication skills with a professional demeanor., Proficiency with email management, calendar systems, and basic office applications., Self-motivated with the ability to work independently while following instructions..

Key responsabilities:

Transform scattered notes and information into organized, accessible systems.

Manage email communications with professionalism and attention to detail.

Coordinate and schedule appointments, ensuring efficient time management.

Provide proactive administrative support across various business activities.

Job description

This is a remote position.

Role Name: Personal Assistant

Schedule:

10 hours/week initially with flexible scheduling

Client Timezone: Eastern Time Zone (Virginia, US)

Client Overview

Join a forward-thinking professional who collaborates with a manufacturing enterprise while managing diverse business responsibilities. This dynamic individual values organization and efficiency, and is seeking a dedicated assistant to help transform their workflow. As this growing partnership develops, there’s significant potential for expanded hours and responsibilities, making this an excellent opportunity for someone looking to grow with a business and make a meaningful impact on daily operations.

Job Description

Become an essential part of a busy professional’s daily success as their Personal Assistant! In this role, you’ll be the organizational backbone that transforms scattered information into structured, actionable systems. You’ll manage communications, coordinate schedules, and create order from chaos, directly impacting productivity and efficiency. This position offers the unique opportunity to build a close professional relationship with your employer while enjoying the satisfaction of seeing your organizational skills make a tangible difference. Starting as a part-time position with the exciting potential to grow into full-time work, this role is perfect for someone who thrives on variety, problem-solving, and creating systems that work.

Responsibilities

Transform scattered notes and information into organized, accessible systems
Manage email communications with professionalism and attention to detail
Coordinate and schedule appointments, ensuring efficient time management
Answer and screen phone calls, providing exceptional first-point-of-contact service
Develop and maintain organizational systems that improve workflow efficiency
Prioritize tasks and help manage daily workload effectively
Provide proactive administrative support across various business activities
Potentially expand responsibilities into social media management and other areas as the relationship develops

Requirements

Exceptional organizational abilities with a keen eye for creating efficient systems
Strong written and verbal communication skills with professional demeanor
Ability to work within Eastern Time Zone (Virginia, US) hours
Proficiency with email management, calendar systems, and basic office applications
Self-motivated with the ability to work independently while following instructions
Problem-solving mindset with a proactive approach to anticipating needs
Commitment to maintaining confidentiality and handling sensitive information appropriately
Flexibility to potentially increase hours as the working relationship develops
Dedication to providing 100% focus during scheduled working hours