Executive Assistant

The Executive Assistant provides high-level administrative support to the CEO and executive team, ensuring seamless operations, communication, and alignment with company priorities. This role requires exceptional organizational, communication, and problem-solving skills, as well as the ability to handle confidential information with discretion.

• Company: MSPbots  
• Work Hours and Schedule: Semi-flexible, 8 AM-5 PM CDT, Fixed rest days (Sat-Sun) 
• Full-time work-from-home position

Key Responsibilities:

1. Executive Support

• Manage executive calendars, schedules, and travel arrangements.
• Prepare meeting agendas, minutes, and follow-up action items.
• Serve as the primary point of contact for the CEO and executive team.
• Lead and host meetings or conferences as required.

2. Administrative Coordination

• Organize and maintain electronic and physical files.
• Draft and proofread correspondence, presentations, and reports.
• Manage expense reporting and budget tracking.
• Handle ad hoc tasks to support executives and business operations.

3. Project Management

• Oversee special projects and initiatives from start to finish.
• Track project timelines, milestones, and deliverables.

4. Communication Management

• Act as a liaison between executives and internal/external stakeholders.
• Prioritize and screen incoming communication, responding on behalf of executives when appropriate.

5. Confidentiality and Discretion

• Handle sensitive information with the utmost confidentiality.
• Ensure compliance with company policies and legal requirements.

Qualifications:

• Experience: 5+ years in executive support roles, preferably in a fast-paced environment.
• Education: Bachelor’s degree in Business Administration, Communications, or related fields preferred.
• Project management experience
• Philippine-based only

Skills:

• Advanced proficiency in MS Office Suite and collaboration tools (e.g., ClickUp).
• Excellent time management and multitasking abilities.
• Strong verbal and written communication skills.
• Problem-solving and critical thinking capabilities.
• Ability to lead meetings, host conferences, and manage high-level discussions.

Personal Attributes: Discreet, adaptable, proactive, and highly organized.

Hiring Process:

• Technical Assessment
• HR Initial Interview
• Pre-Employment Assessments
• Technical Interview with Manager
• CEO Interview
• Job Offer/ Onboarding

What’s in it for you?

• HMO (reimbursement for $100/mo)
• Life Insurance (reimbursement for $20/mo)
• Reimbursement for Dental-$20 and Vision-$4
• 15 PTO credits in a year (if unused, convertible to cash!)
• Training/Development courses (reimbursement for up to $30)
• US Holiday Pay