Executive Assistant

Executive Assistant - Part-time, Remote

An ideal position for someone looking for a long-term role located in Canada!

Why BeMo?

At BeMo, our mission is rooted in the belief that education is a universal right, not a privilege. We are driven by the vision of empowering individuals, regardless of background, to choose their desired professions based on intrinsic motivation. With a track record of assisting tens of thousands of students worldwide, we've transformed the admissions landscape for diverse candidates, from first-timers to re-applicants, and those with varying academic profiles. At BeMo, success is not confined by conventional metrics; it's about personalized guidance that consistently saves applicants time, money, and energy.

We're committed to inclusivity and understand that financial barriers can be real obstacles. That's why we offer plenty of free resources to support individuals who may face financial constraints, helping them overcome these challenges and successfully secure a spot in their desired program.

Watch Our CEO's TEDx Talk to Find Out Why We Created BeMo: 

https://youtu.be/BjC7cM8a5zU

What we Offer:

• Freedom to work in the comfort of your own home! You never have to go to the "office".
• Flexible work hours. We focus on results, not the hours or an arbitrary 9 to 5.
• Competitive pay.
  We are proudly listed on The Career Directory as one of the top employers.
• Opportunity for growth, independent project development, and career advancement.
• Make a huge difference in the lives of aspiring future professionals and contribute to our outstanding success rate.
  
  

A Day in The Life:

We’re hiring an exceptional Executive Assistant to help our CEO stay strategically focused by efficiently managing daily administrative tasks such as emails, scheduling, and meeting coordination. You’ll ensure seamless communication, impeccable organization, and proactively handle multiple tasks simultaneously. The ideal candidate is detail-oriented, highly organized, tech-savvy, and thrives in a dynamic remote-work environment. If you have a proven track record supporting busy executives and enjoy making a measurable impact on company performance, we’d love to hear from you.

What you will do:

• Email Management: Organize, prioritize, respond, or delegate emails on behalf of the CEO, ensuring inbox efficiency.
• Calendar & Scheduling: Coordinate meetings, calls, and manage the CEO’s schedule effectively, optimizing their daily productivity.
• Meeting Coordination: Arrange meetings, prepare materials, and ensure efficient, productive sessions.
• Administrative Tasks: Proactively handle general administrative tasks, including documentation, basic research, expense tracking, and reporting.
• Communications: Act as the CEO’s liaison internally and externally, clearly communicating information across teams and stakeholders.
• Organization: Help maintain structured systems and processes to ensure CEO can easily find, access, and utilize essential information.
• Task & Project Management: Regularly update and maintain the CEO’s task list and ensure important deadlines and tasks are met.

We’d Love to Hear From You if You Have…

• Minimum 5+ years experience as an Executive Assistant or similar role directly supporting executives.
• Demonstrated experience managing high-volume email inboxes, scheduling, and administrative tasks efficiently.
• Tech-savvy with a high comfort level using digital productivity tools (e.g., Google Workspace, Zoom, Slack, CRM tools).
• Exceptional written and verbal communication skills with perfect English fluency.
• Proven ability to manage multiple priorities simultaneously with strong attention to detail and organization.
• High professionalism, discretion, and confidentiality handling sensitive information.
• Ability to work effectively and proactively in a remote, fast-paced environment.

Our Hiring Process:

Our hiring process includes multiple steps. You will progress to each step if we believe there's a good match for both parties. The process includes a review of your application, a skills assessment test, a virtual OR phone interview, a face-to-face interview with select members of our team via video conference and lastly, reference calls. 

How to Apply:

Simple. Click "Apply" and fill out the short application form.

We won’t be able to individually respond to all applicants, but if we feel that you’re a strong match, we will be in touch via email to proceed with your application. Thanks, and we look forward to hearing from you!

--

BeMo is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this in your cover letter.

BeMo is strongly committed to inclusion and diversity within its community and welcomes all applicants including but not limited to: visible minorities, all religions and ethnicities, persons with disabilities, LGBTQ persons, and all others who may contribute to the further diversification of ideas.