Offer summary

Qualifications:

Exceptional organizational skills with a keen eye for detail., Strong written and verbal communication abilities., Proficiency in email management and task prioritization., Familiarity with Quickbooks or eagerness to learn relevant software..

Key responsabilities:

Manage and streamline email communications for timely responses.

Create and maintain comprehensive task lists based on business needs.

Compile and deliver daily summaries of completed tasks and pending items.

Collaborate with the business owner to enhance operational efficiency.

Job description

This is a remote position.

Schedule:

20 hours per week
Monday to Friday, flexible between 9 AM to 5 PM Tustin, CA

Client Timezone: Pacific Time Zone (PST)

Client Overview

Join an exciting and unique Airbnb wedding venue business nestled on a sprawling 26-acre property in picturesque Southern California. This impressive venue boasts 30,000 square feet of facilities, providing a stunning backdrop for unforgettable weddings and events. As the business navigates through a dynamic phase of streamlining operations and setting the stage for future growth, we’re seeking a talented individual to play a crucial role in enhancing our administrative efficiency and organizational prowess.

Job Description

We’re looking for a detail-oriented and proactive Administrative Assistant to become the backbone of our daily operations. In this role, you’ll be at the heart of our business, managing crucial communications, organizing tasks, and providing valuable insights to drive efficiency. As our primary administrative support, you’ll have the opportunity to make a significant impact on our operations and contribute to the success of countless dream weddings. This position offers exciting growth potential, with the possibility of expanding your responsibilities into sales and customer service as our business evolves. If you’re passionate about organization, thrive in a dynamic environment, and want to be part of creating magical moments for couples, this role is perfect for you!

Responsibilities

Manage and streamline email communications, ensuring timely responses and proper organization
Prioritize and forward sales inquiries to the appropriate team member for review and action
Create and maintain comprehensive task lists based on conversations and evolving business needs
Compile and deliver insightful daily summaries of completed tasks and pending action items
Play a key role in transitioning our financial systems from the current setup to Quickbooks, enhancing our invoicing and accounting processes
Adapt to changing business needs, potentially taking on additional responsibilities in sales or customer service as the role evolves
Collaborate closely with the business owner to improve overall operational efficiency and organization

Requirements

Exceptional organizational skills with a keen eye for detail
Strong communication abilities, both written and verbal
Proficiency in email management and task prioritization
Experience creating clear, concise reports and summaries
Familiarity with or eagerness to learn Quickbooks and other relevant software
Experience with start up business is a plus
Demonstrated ability to adapt quickly to new systems and processes
Self-motivated with the ability to work independently in a remote setting
Experience with or interest in the wedding industry, hospitality, or event planning is a plus
Enthusiasm for growth and willingness to take on new challenges as the business expands