Contracts & Rights Assistant - Hybrid - Fixed Term (6 Months)

About our Team:

• We provide a welcoming, distributed team with a collaborative learning setting.
• As part of the legal team we work behind the scenes ensuring Sage is protected in all areas of its business as well as helping build bridges to knowledge and enabling its success with our Licensing Program.
• Working closely with Sage Editorial, Production, Sales, and Finance, as well as authors, it’s an excellent place to develop connections, build in-depth understanding of the industry and develop new skills.
• We have team members in London, Washington DC, California and Asia Pacific.

Could you be our new Contracts & Rights Assistant? Are you?

• Able to work independently in a constantly evolving environment.
• Familiar with Microsoft tools including Excel.
• Comfortable communicating with a variety of partners both via email and in person.
• From a background in publishing (desirable but not essential).

Your new role:

• This role assists the Contracts & Rights team in order to help them maximise revenue and efficiency. This role will maintain internal databases and processes to ensure the team can work effectively.
• Handle Global Licensing Database updates and ongoing maintenance including Sharepoint.
• Collate information related to Quarterly title Updates in order for Associate Director, Global Rights & Licensing to communicate information to partners.
• Communicate Book Title Updates to Reprographic Rights Organisations and respond to rights queries.
• Communicate author share allocations to Copyright Australia to allow accurate revenue division.
• Liaise with content provision teams to ensure partner feed requirements are met.
• Download and report usage statistics for team analysis.
• Download and record Licensing payment breakdowns to ensure accurate revenue allocations.
• Support Books Translations Team with sending high resolution files and ad hoc administrative tasks.
• Assist with Book Fair preparations and arrangements.
• Sending translation copies to authors for the Books Translations team.
• Assist with managing internal Contracts database to ensure all contracts are updated and logged.
• Maintain the Legal Agreements Database for Sage non-US contracts and matters.
• Track journal contract template changes, maintaining records
• Ensure timely accurate storage of signed journal contracts
• Maintain database of journals/societies which have contractually opted-out of permissions handling.

If you have a disability and need any support during the application process, please contact humanresources@sagepub.co.uk. We will respond to any requests for support in a timely manner. All qualified applicants are encouraged to apply.

A cover letter is important to us, this offers the hiring manager valuable insights into how your skill set aligns with the role, what unique contributions you can bring to the team and why you are interested in this position. Therefore, when applying for this role online, please upload your cover letter and CV as one document.

Applications without a cover letter may regrettably not be reviewed.

Diversity, Equity, and Inclusion

At Sage we are committed to building a diverse and inclusive team that is representative of all sections of society and to sustaining a culture that celebrates difference, encourages authenticity, and creates a deep sense of belonging. We welcome applications from all members of society irrespective of age, disability, sex or gender identity, sexual orientation, colour, race, nationality, ethnic or national origin, religion or belief as creating value through diversity is what makes us strong.  As a business and as an organisation with an increasingly agile workforce, we're open to flexible working arrangements where appropriate.