Executive Assistant - (ZR_21683_JOB)

This is a remote position.

Role Name: High-End Executive Assistant

Schedule:

• 40 hours/week minimum Monday to Friday 8am - 5pm Washington DC time with 1 hour unpaid break (8 paid hours per day)
  
  
• US Eastern Time hours required
  

Client Timezone: US Eastern Time (EST)

Client Overview

Join a forward-thinking architectural engineering and construction firm that’s making its mark in the industry. This established yet intimate professional services company combines expertise in architecture, engineering, and construction to deliver exceptional results for their clients. As a boutique firm, they offer the unique opportunity to work directly with leadership while maintaining a collaborative, close-knit team environment.

Job Description

Step into a pivotal role as Executive Assistant where you’ll serve as the operational backbone for this dynamic professional services firm. This position offers an exciting opportunity to leverage your executive support expertise while working with industry leaders in the architecture and construction space. You’ll manage critical business operations, from financial processing to HR coordination, making a direct impact on the company’s success. This role is ideal for a seasoned professional who thrives in an autonomous environment and enjoys optimizing business processes while maintaining the highest standards of professionalism.

Responsibilities

• Drive operational efficiency by managing complex administrative functions and business processes
  
• Oversee payroll administration and processing through established systems
  
• Handle sophisticated financial tasks including specialized architectural invoicing and bookkeeping
  
• Coordinate and manage HR-related functions and documentation
  
• Serve as a key point of contact for internal team members, clients, and suppliers
  
• Orchestrate meeting scheduling and calendar management for leadership
  
• Provide strategic administrative support for various business operations
  
• Maintain availability for occasional urgent matters outside standard hours
  
• Facilitate effective communication between team members, leadership, and external stakeholders
  

Requirements

Essential Qualifications:

• Proven track record as an executive assistant in professional services
  
• Outstanding organizational abilities with meticulous attention to detail
  
• Superior English communication skills (written and verbal)
  
• Demonstrated ability to work independently with minimal supervision
  
• Professional demeanor and excellent interpersonal skills
  
• Proficiency with modern business software and systems
  
• Ability to maintain strict confidentiality with sensitive information
  
• Commitment to working US Eastern Time hours
  

Preferred Qualifications:

• Experience in architectural, engineering, or construction industry
  
• Familiarity with architecture/construction invoicing processes
  
• Background in managing professional services operations