Offer summary

Qualifications:

3+ years of experience in administrative, operations, or executive support roles., Strong organizational and time management skills with the ability to prioritize effectively., Excellent written and verbal communication skills., Proficiency in Google Apps, particularly Google Calendar, and Google Docs, Google Sheets. .

Key responsabilities:

Manage complex calendars for internal and external meetings, ensuring efficient scheduling.

Provide administrative and operational support for leaders.

Plan team events, meetings, offsites, and other special functions.

Act as a liaison between internal and external stakeholders, ensuring professionalism and collaboration.

Job description

ClickUp is the world’s only all-in-one productivity platform that flexes to the way people want to work. It replaces all individual workplace productivity tools with a single, unified platform that includes project management, document collaboration, whiteboards, spreadsheets, and AI. With our headquarters based in San Diego and a rapidly expanding global presence, we are shaping the future of work. Join our team at ClickUp, one of the fastest-growing SaaS companies worldwide, and help millions of users be more productive - saving them at least one day every week. 🦄

ClickUp is looking for a highly organized and proactive Operations Coordinator to support some of our executive leaders in the PLGTM organization. This individual has a strong understanding of how to effectively manage multiple calendars, coordinate administrative tasks, and ensure smooth operations for the leaders they support. This role requires exceptional attention to detail, strong communication skills, and the ability to multitask in a fast-paced environment.

The ideal Operations Coordinator understands the importance of efficient operations management and has prior experience working with cross-functional teams. If you're a proactive, detail-oriented, and adaptable go-getter that thrives when faced with new challenges… this role is meant for you!

The Role:

Manage complex calendars for internal and external meetings, ensuring efficient scheduling.
Provide administrative and operational support for leaders.
Plan team events, meetings, offsites, and other special functions.
Arrange travel, accommodations, and detailed itineraries, setting and managing expectations to maximize productivity.
Draft and manage correspondence and communications on behalf of leaders, as appropriate.
Act as a liaison between internal and external stakeholders, ensuring professionalism and collaboration at all times.
Partner with internal teams on various initiatives and events to drive operational success.
Adapt to changing responsibilities and demonstrate flexibility in supporting evolving business needs.

Qualifications:

3+ years of experience in administrative, operations, or executive support roles.
Strong organizational and time management skills with the ability to prioritize effectively.
Excellent written and verbal communication skills.
Proficiency in Google Apps, particularly Google Calendar, and Google Docs, Google Sheets (bonus if proficient in ClickUp)
Experience in event planning and travel coordination.
Ability to maintain discretion and handle confidential information.
A proactive problem-solver with a high degree of attention to detail.
Experience working in startup environments.

Preferred Working Hours: This role operates in a fast-paced environment, requiring flexibility and responsiveness. While we welcome candidates from various time zones, preference will be given to those who can align their working hours with Pacific Standard Time (PST) to support our leadership team effectively.

#LI-Remote #LI-MCM

Unsure if you meet all the qualifications of this job description but are deeply excited about the role? We hire based on ambition, grit, and a passion for improving the way people work. If you think ClickUp is the company for you, we encourage you to apply!

ClickUp was founded on a culture of hard work, consistent growth, and a desire to break norms. We’re a values-driven company and hire based on ambition, merit, and a willingness to do what it takes to succeed. We don’t care where you’re from, what you look like, or who you’re in a relationship with—we hire the best people for the job, and create an environment that supports employees on their journey to do the most exciting work of their lives! ClickUp is an Equal Opportunity Employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

ClickUp collects and processes personal data in accordance with applicable data protection laws.

If you are a European Job Applicant, see our privacy policy for further details.
If you are a Philippine Job Applicant, see our privacy policy and our Philippine Data Privacy Notice for further details.

Please note we are unable to sponsor or take over sponsorship of an employment visa for roles outside of engineering and product at this time. Sponsorship for engineering and product roles is not guaranteed, but is instead based on the business needs for that specific role at that time. Please reach out to the recruiter with any questions.

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