Offer summary

Qualifications:

At least 2 years of experience as an executive assistant or in a similar role., Experience in NDIS, allied health, or healthcare administration is a plus., Strong written and verbal English communication skills are essential., Proficiency in Canva and document creation tools is required..

Key responsabilities:

Develop and maintain internal process documentation and onboarding materials.

Assist with NDIS registration processes, ensuring compliance and accuracy.

Provide comprehensive administrative support, including managing emails and scheduling.

Reach out to clients and stakeholders for scheduling and follow-up as needed.

Sourcefit is focused on providing custom offshore solutions. We help companies large and small to lower costs and increase productivity by providing highly-skilled, highly-motivated staff who can match the performance of onshore staff at a fraction of the cost. At Sourcefit, we understand that successful outsourcing requires more than just great staff. We are committed to working closely with you every step of the way to understand your goals and seamlessly transfer your business culture and successful business processes to an offshore environment. At Sourcefit there is never any obligation until you're comfortable you've found the perfect fit for your business needs. We offer various levels of operational and project management depending on your needs. You supply the vision and we handle the rest: from recruiting and pre–screening of candidates, providing all necessary office support, equipment and infrastructure, as well as end to end HR management.Established by Andy Schachtel, an American entrepreneur with over 20 years of experience in outsourcing both as a client and as a service provider, Sourcefit currently has over 1500 employees and is growing steadily. In light of this rapid growth, Sourcefit remains dedicated to preserving its entrepreneurial start-up spirit, actively nurturing innovation and agility in its operations, with branches in the Philippines, Armenia, the Dominican Republic, and South Africa. Above all, Sourcefit endeavors to make sure that each of our clients feel that they have our undivided attention and provide them with customized solutions that fit their business.Contact us today for a free consultation.Visit sourcefit.com to find out how our services can help you grow your business.For information and updates on outsourcing, offshoring, productivity and cost-effective business solutions, visit Sourcefit's official channels:http://www.sourcefit.comFacebook, Instagram, Twitter, Youtube, Tiktok: @SourcefitPH

Job description

Position Summary:
We are seeking a highly organized and detail-oriented Executive Assistant to support our team by managing administrative tasks, process documentation, and communication. The ideal candidate will play a crucial role in streamlining operations, maintaining compliance, and ensuring effective coordination with various stakeholders. Experience in NDIS, allied health, or healthcare administration is a plus.

Job Details:

Work from home
Monday to Friday | 8 AM to 5 PM AEST
*Following Australian Holidays
Shutdown: The client's office will be closed from the last Friday before Christmas and will reopen on the first Monday after January 1

Responsibilities:

Develop and maintain internal process documentation and onboarding materials.
Create user-friendly training modules and resources using tools like Canva and video editing software.
Assist with NDIS registration processes, ensuring all documentation is compliant and accurate.
Provide comprehensive administrative support, including managing emails, preparing documents, and scheduling.
Handle calls and inquiries as needed, providing backup support when required.
Collect information and build process documents to enhance usability and compliance.
Manage emails from support coordinators, clients, and the accounting team, ensuring timely responses.
Oversee email management, booking, and scheduling to maintain smooth operations.
Reach out to clients and stakeholders for scheduling and follow-up as needed.

Qualifications:

At least 2 years of executive assistant experience or a similar role.
Experience in NDIS, allied health, or healthcare administration is a plus.
Strong written and verbal English communication skills.
Proficiency in Canva, document creation, and process management tools.
Highly organized, detail-oriented, and able to work independently with minimal supervision.
Excellent time management and multitasking skills.
Ability to maintain confidentiality and handle sensitive information with discretion.

Required profile