P3 - Executive Assistant (J.W.) at WeAssist.io

Hiring: Full-time Executive Assistant - Remote - $9,600 - $14,400/yr

🚀 About the Client 🚀

🎬 Entertainment & Media Leader – Operates a world-class film studio, collaborating with industry pioneers (including former Disney/Pixar executives) to create values-driven, kingdom-aligned content.
🌍 Multi-Venture Entrepreneur – Leads businesses in film, real estate, technology, and content amplification, all with a mission to create lasting impact.
🤝 Global Reach & Nonprofit Mission – Partners with one of the largest global broadcasters (175+ countries) and runs a nonprofit focused on mentorship, community transformation, and faith-driven initiatives.
🙌 Faith-Driven & Purpose-Led – Passionate about moral leadership, integrity, and using business as a tool for meaningful change.

🌟 About WeAssist 💡

🌍 Led by a Founder Who Cares – Reef Colman built WeAssist to empower individuals and create meaningful opportunities that support families.
⚡ Fast & Purposeful Recruiting – We move quickly but prioritize long-term fit, stability, and growth over just filling roles.
🌎 Connecting Global Talent – With 100+ outsourced professionals and growing, we link top talent worldwide with thriving US businesses.
❤️ Giving Back Matters – From building schools to feeding the homeless, we believe true success means making a difference.
🤝 An Inclusive & Thriving Culture – Your skills and unique gifts matter. We create an environment where outsourced professionals don’t just work—they grow.

⚒️ Key Responsibilities of the Executive Assistant 📝

➡️ Email Management

➡️ Calendar Management

➡️ Pitch Deck Creation

➡️ Meeting Support

Additional Information:

Review this Doc first!

How to Prepare for the Recruiting Process -

• https://docs.google.com/document/d/1tCWNqlU4gNG4nQaEeo5iSKNB8A8X7xAlVCMDvZwkdDk/edit?tab=t.0#heading=h.gt6n5ybw2ujb

📢 Why Are They Hiring an Executive Assistant?

Our client is on a mission to bring impactful, values-driven projects to life across film, real estate, tech, and nonprofit ventures—but he's feeling stretched thin and needs support. As he juggles multiple domains, he's looking for an Executive Assistant to help clear the distractions of emails, scheduling, and admin tasks so he can concentrate on what truly matters. Operating in a startup phase, he needs someone who can streamline processes and improve productivity without compromising his mission.

If you’re ready to step into a fast-paced, purpose-driven role that empowers a visionary leader to focus on what counts, this is your chance to make an impact! 🚀

Responsibilities of the Executive Assistant:

Your responsibilities include:

• Email Management:
  • Oversee and manage all incoming email communications, responding on behalf of the executive when appropriate
  • Filter, label, and organize emails to ensure a streamlined and efficient inbox
  • Prioritize emails based on urgency and impact, ensuring important communications are addressed promptly

• Calendar Management:
  • Handle last-minute bookings and appointments, managing and optimizing the executive's schedule
  • Coordinate meetings, resolve calendar conflicts, and ensure proper time allocation for breaks and meeting preparations
  • Set reminders for critical deadlines and events, keeping the schedule organized and efficient

• Pitch Deck Creation:
  • Create pitch decks for both real estate and film projects, translating concepts into clear and impactful presentations
  • Utilize Excel, Sheets, or Pages to structure and design pitch decks and incorporate AI tools to enhance visuals
  • Streamline the pitch deck creation process, taking on the execution and ensuring consistency and quality
  • Experience in building pro-formas in Excel is a plus—helping to create financial projections, anticipated revenue, and profit estimates (nice-to-have)

• Meeting Support:
  • Prepare meeting agendas and gather background information on the meeting attendees, providing brief bios for context.
  • Utilize AI tools for transcribing, summarizing, and distilling meeting action items.
  • Log meeting notes, follow-up tasks, and contacts into a CRM
  • Coordinate follow-ups to ensure action items are completed and progress is tracked
  • Maintain and organize data, contacts, and notes for efficient reference and action
    
    
• Client Interaction & Meeting Coordination: (Grow-into-area)
  • Handle lower-level meeting requests and inquiries, relieving the executive from handling routine client interactions.

🏡 Want to Know More About the Client?

Our client is a visionary force in the entertainment and media space, leading a world-class film studio that serves as a creative hub for industry pioneers—including former Disney and Pixar executives. With a mission to produce values-driven, kingdom-aligned content, they are reshaping the storytelling landscape by delivering impactful narratives to a global audience.

Their influence extends beyond film, with ventures in real estate, technology, and nonprofit initiatives that amplify positive change. Their nonprofit arm champions mentorship and community transformation, ensuring that purpose always leads before profit. Partnering with one of the largest global broadcasters, they ensure their message reaches 175+ countries, overcoming industry roadblocks with unwavering integrity.

If you're looking to join a team where faith, creativity, and impact come together, this is the place to be! 🌟

Culture and Core Values:

Our client fosters a culture of faith, innovation, and mentorship, where purpose takes precedence over profit, and every project is a step toward meaningful change. Their team thrives on collaboration, adaptability, and the belief that technology should enhance, not replace, the human experience.
Here’s what matters most to them:

• ✅ Faith-Driven – Grounded in values, creating work that uplifts and inspires.
• ✅ Self-Starter Mentality – Initiative and ownership are key to making an impact.
• ✅ Adaptable – Navigating challenges with resilience and a problem-solving mindset.
• ✅ Humility – Leading with a servant’s heart, always learning and growing.
• ✅ Integrity – Acting with honesty, accountability, and an unwavering moral compass.
• ✅ Moral Leadership – Striving to do what is right, even when it's not the easy path.
• ✅ Desire to Do Good – Representing faith through action, not conversion—making a difference through moral integrity.

Join a team where your talents will be valued, your growth will be encouraged, and your work will contribute to something greater than yourself! 💯


What’s in it for you? 😏

Joining this client means not just filling a role but embarking on a personal development journey. The growth potential is substantial, with opportunities to:

• 🚀 Growth at Your Fingertips – High-growth businesses and opportunities for advancement across multiple domains.
• 💼 Impactful Work – Be a key player in a values-driven company, making a difference in the world of entertainment, real estate, tech, and nonprofit.
• 🙌 Faith-Driven Culture – Join a team where your work aligns with strong moral values and purpose.
• 🌱 Room to Grow – The chance to level up in a supportive, mission-aligned environment.
• 🌍 Global Impact – Be part of a team reaching 175+ countries with positive, kingdom-aligned content.
• 🤝 Dynamic Team Culture – Thrive in a faith-driven, innovative environment where adaptability and initiative are valued.
• ✨ Make a Difference – Your contributions won’t just fill a role, but drive meaningful change in people’s lives and communities.

Your next big opportunity starts here—ready to take the leap? 🚀

WeAssist:

(Not your average Recruiting Firm…)

Started by Reef Colman just five years ago, is not your typical staffing agency...

We are a dynamic recruiting firm focused on creating fair opportunities in the business world. We have a team of over 100 people. We help US businesses find skilled remote workers and connect these workers with good employers.

What makes us different is how much we care about our people! We give good benefits, support personal growth, and get involved in the community. We also support good causes like building schools, helping the homeless, and improving education. Come join us at WeAssist, where remote workers do their best!

Perks:

• 13th Month Bonus (Wild right?! 🤯)
• Permanent work-from-home / remote set-up 🌴
• Health insurance 👨‍⚕️
• Dental insurance 🪥
• Mental health insurance 🧠
• Great starting salary 💰
• Growth opportunity 📈
• Performance-based raises 💸
• Prizes and bonuses 🏆
  
  

Specifics:

• Time
  • Full-time; 8am to 5pm CDT Timezone
  • This is a remote position so you can have the freedom to work from anywhere

• Miscellaneous
  • Attire - business casual when in meetings
  • Professional setup (Pains me I actually need to write this down… 👀)
    • Clean background
    • Good camera
    • Good microphone
    • Strong wifi

• Tech Stack
  • Nice-to-have:
    • Google Sheets / MS Excel
    • Canva
    • CRM Software
      
      
• Compensation
  • Fixed Rate $9,600 - $14,400/yr