Offer summary

Qualifications:

Minimum two years of experience in an administrative support role related to contracts or insurance certificates, preferably in construction or commercial development., Strong verbal and written communication skills with the ability to work independently., Excellent organizational skills and ability to manage multiple priorities in a fast-paced environment., Familiarity with Microsoft Word and other Microsoft programs, Salesforce, and Adobe Programs is an asset..

Key responsabilities:

Administers subcontractor onboarding processes and coordinates with internal stakeholders.

Drafts and prepares templated subcontracts, work orders, and NDAs for internal approvals.

Reviews and tracks subcontractor onboarding documents to ensure compliance with contractual requirements.

Generates quarterly reports of client contracts approaching expiration and distributes them to relevant internal teams.

Job description

As a Contracts Administrator, you'll play a crucial role in ensuring smooth and efficient contract management operations. In this position, you'll be the backbone of the team, handling vital tasks such as onboarding subcontractors, drafting and revising subcontracts, work orders, leases, and NDAs. You'll also dive into reviewing insurance certificates and organizing records and databases, making sure everything runs seamlessly.

This role is perfect for someone detail-oriented, ready to grow, and eager to take on meaningful challenges while enjoying the flexibility and convenience of remote work. Join us at Ledcor to kickstart your career in a dynamic and supportive environment—right from your own workspace!

Essential Responsibilities:

Administers subcontractor onboarding processes and coordinates with other internal stakeholders and groups which form part of this process
Supports with the maintenance of subcontract databases, including uploading executed documents and tagging them with the appropriate data points
Drafts and prepares templated subcontracts, work orders, amending agreements for internal approvals and execution
Reviews and track subcontractor onboarding documents, including insurance documentation, to ensure completeness and compliance with contractual requirements
Uploads and logs executed client contracts as provided by Operation Teams
Generates quarterly reports of client contracts approaching expiration and distributes these reports to applicable internal teams to action
Drafts templated NDA’s as requested by Operations and coordinates electronic signatures
Drafts templated commercial leases and coordinates electronic signatures
Assists in reviewing quarterly Subcontractor Paid report to verify subcontractor compliance and notifies Project Teams of any deficiencies identified

Qualifications:

Minimum two years of experience in an administrative support role working with contracts and/or certificates of insurance (construction, architectural, engineering and/or commercial development industry preferred)
Experience in electronic record management
Ability to manage records effectively and maintain strict confidentiality when necessary
Strong verbal and written communication skills, including the ability to work independently and seek guidance as needed
Excellent organizational skills and the ability to juggle multiple priorities and interruptions while meeting deadlines in a fast-paced environment
Familiarity with Microsoft Word is required
Knowledge of telecom construction industry an asset
Familiarity with other Microsoft programs, Salesforce, and Adobe Programs (i.e. Excel, SharePoint, Adobe Pro, Conga) is an asset

Work Conditions:

This position offers remote flexibility

Additional Information

Ledcor Technical Services (LTS) designs, builds, and maintains wireline or wireless networks that span North America and beyond. We are a proven leader and innovator in telecommunications network construction, maintenance, and service installation and repair.

Ledcor has been recognized as a Top 100 Inspiring Workplace in North America.

Our competitive total rewards package provides compensation and benefits that support your physical, mental and financial well-being. We offer exciting, challenging work with opportunities to develop your skills and knowledge.

Employment Equity

At Ledcor we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.

Our True Blue team consists of individuals from all backgrounds who contribute diverse perspectives and experiences to Ledcor. For more information about Ledcor’s Inclusion and Diversity initiatives, please visit our I&D page. Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via email.

All applicants must be able to show proof of eligibility to work in the United States.

Ledcor participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. E-Verify® is a registered trademark of the U.S. Department of Homeland Security

Link to: https://www.uscis.gov/e-verify

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