Offer summary

Qualifications:

High School Diploma or equivalent required., Two years of business or secretarial school or equivalent experience preferred., Minimum two years of secretarial or clerical experience required., Proficient in Microsoft Office and possess strong communication skills..

Key responsabilities:

Provide administrative support to the project management team.

Maintain accurate filing systems and organize jobsite documents.

Assist with hiring, onboarding, and payroll processes for craft employees.

Prepare reports, manage travel arrangements, and ensure compliance with safety documentation.

Job description

SOLV Energy is an engineering, procurement, construction (EPC) and solar services provider for utility solar, high voltage substation and energy storage markets across North America.

Job Description Summary:

The Project Assistant will provide administrative support to project management team (may be one or more people) for construction project, or other specified project or department.

Remote position with travel to jobsites as needed.

Job Description:

*This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned

Position Responsibilities and Duties:

Assist with administration of office/jobsite facilities, as assigned
Inventory of office supplies and materials, order or purchase as needed
Ensure accurate, standardized filing system of jobsite documents and files
Organize, and maintain documents, safety sheets, and jobsite forms.
Assist the project team with hiring/onboarding of craft employees and craft payroll processes. (Non-CA)
Ensure job close-out procedures (including archiving project plans and files) are correct
Arrange job start necessities (Printer, Job Start Kit, OSHA Posters, Tablets, Binders, Signage, etc.)
Ensure safety documentation is current
Assist with travel arrangements, planning itineraries and scheduling meetings.
Assist Superintendent Corporate Card consolidation as needed
Review sign in sheets against SOLV Craft time into Exactime
Track equipment via Sunscreen
Prepare communication and reports as required
Assist in the mobilization and the demobilization of the jobsite trailers and site.
Code and approve invoices in CMiC
Prepare Contracts and Change Orders and send out via Docusign
Update Contracts and Change Orders in CMiC and file appropriately.
Update Project Directory (SharePoint)
Set up New Vendors in CMiC
Maintain Subcontractor compliance in CMiC
If an OCIP Project – complete/track necessary paperwork
Open Draws in Textura
Create Early Payment Releases and Check Payment Request as needed
Track and Process Contract Labor Time Sheets/Invoices
Facilitate credit account creation

Minimum Skills or Experience Requirements:

High School Diploma or equivalent
Two years of business or secretarial school, or the equivalent combination of training and experience
Minimum two years secretarial or clerical experience in addition to above training
Ability to keyboard 45 wpm accurately
Proficient knowledge of Microsoft Office (Word, Excel, Outlook)
Working knowledge of general office procedures and office machines
Proficient in English verbal communication skills, including professional telephone manner
Proficient in written communications skills, including business writing skills
Reliability, dependability and flexibility

#LI-Remote

SOLV Energy Is an Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Benefits:
Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance. Employees can enroll in our company’s 401(k) plan and are provided vacation, sick and holiday pay.

Compensation Range:

$23.78 - $29.72

Pay Rate Type:

Hourly

SOLV Energy does not accept unsolicited candidate introductions, referrals or resumes from third-party recruiters or staffing agencies. We require all third-party recruiters to communicate exclusively with our internal talent acquisition team. SOLV Energy will not pay a placement fee to any third-party recruiter or agency that has not coordinated their recruiting activity with the appropriate member of our internal talent acquisition team.

In addition, candidate introductions or resumes can only be submitted to our internal talent acquisition recruiting team if a signed vendor agreement is already on file and the third-party recruiter or agency has received formal instructions from our internal talent acquisition team to submit candidates for a particular job posting.

Any unsolicited candidate introductions, referrals or resumes sent by third-party recruiters to SOLV Energy or directly to any of our employees, or received through our website or career portal, will be considered property of SOLV Energy and will not be eligible for a placement fee. In the event a third-party recruiter submits a resume or refers a candidate without a previously signed vendor agreement, SOLV Energy explicitly reserves the right to pursue and hire the candidate(s) without financial liability to such third-party recruiter.

If you’re interested in a meaningful career with a brighter future, join the SOLV Energy Team.

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