Offer summary

Qualifications:

Proven experience as an Executive Assistant or in a similar administrative role., Strong organizational and communication skills with the ability to manage multiple tasks simultaneously., Experience with social media management, copywriting, and client interactions., University educated or a student, with a portfolio showcasing writing samples..

Key responsabilities:

Create and manage various documents, including newsletters and reports, and store them appropriately.

Assist and manage client requests, ensuring efficient communication and task completion.

Manage social media accounts and provide typical EA support such as calendar management and meeting coordination.

Utilize tools like Asana to track project progress and prepare reports and presentations for the team and clients.

Job description

Position: Executive Assistant
Number of hours: 20 hours/week
Schedule: PDT

Tasks required:

Create and manage various documents, including newsletters, reports, write-ups, and other content.Storing the content in the appropriate Bubbl folder.
Create Bubbl listings as required, with top copy writing and including finding properties and calculating pricing based on Bubbl’s pricing calculator.
Write compelling content for newsletters, social media, and other marketing material in the Bubbl brand voice and in coherence with Bubbls’ brand strategy and messaging pillars.
Assist and manage client requests, ensuring efficient communication and task completion using slack and email
Proactively manage and anticipate the needs of the team and clients using Slack, email and whatsapp if needed
Manage social media accounts including setting up posting if needed and monitoring and commenting on engaged users as needed. (basic experience required) .
Provide typical EA support such as calendar management, meeting coordination, and task tracking.
Ensure all tasks and projects are completed on time by prioritizing daily responsibilities.
Handle emails, messages, and other communications in a timely and professional manner.
Manage Bubbl’s affiliate program platform Impact- making recommendations on partners.
Utilize tools like Asana to track progress on ongoing projects, ensuring that deadlines are met.
Research as needed for content creation, business development, or specific client projects.
Assist with organizing team meetings, preparing agendas, taking notes, following up on action items, and managing the team following up on action items
Prepare reports and presentations for the team and clients as needed.
Setting up the email marketing in the platforms like Brevo, and Apollo, and writing marketing emails like newsletters
Other tasks as assigned

Requirements:

Proven experience as an Executive Assistant or in a similar administrative role.
Strong organizational and communication skills.
Ability to manage multiple tasks simultaneously.
Experience with social media management, copywriting, and client interactions.
A portfolio showcasing writing samples (newsletters, write-ups, etc.).
Ability to adapt quickly to changing instructions and needs.
Availability to work on holidays (TBD).
Strong copywriting skills in the Bubbl brand voice that has been provided to you are a non-negotiable requirement.
A background in marketing is a plus but not required.
Tools Required: Slack, Asana, Impact.io, Google Docs, Impact
University educated or student.