AP Specialist

 The AP Specialist is entrusted with the following responsibilities:

Accounts Payable Responsibilities:

•     Process vendor invoices and expenses daily

•     Reviews purchase orders, statements, and invoices to verify amounts owed

•     Confirms internal approval of vendor invoices

•     Responds to vendor inquiries and resolves any discrepancies in billings and payments

•     Record company credit card expenditures, employee expenses, and complete reconciliations.

•     Assist tax filings and mailings

•     Written and verbal communication with vendors to manage accounts, both internal and external.

•     Assistance in processing ACHs and checks

Other Responsibilities:

•     Reliable, well organized, task oriented and able to work through the occasional challenging vendor or customer.

•     Ensure financial records are maintained in compliance with accepted policies and procedures, including document storage for reports and working papers.

•     Assist with reconciling multiple bank accounts in different currencies for all corporate accounts as needed

•     Participates in monthly close process. Reviews and prepares account reconciliations to ensure they accurately reflect the account’s balance in a timely manner.

•     Assist in preparing and coordinating intercompany transactions. Maintain integrity of accounting and reporting software pertaining to all entities.

•     Develops, maintains and/or review reports to support analysis of income statement and balance sheet accounts upon request. Investigates, reports, and corrects any inconsistencies and errors identified.

•     Perform other assigned tasks and duties necessary to support the Finance Department.

Knowledge, Skills, and Abilities:

•     Attention to detail.

•     Knowledge of accounting practices, procedures and generally accepted accounting principles.

•     Skill in performing detailed numerical computations.

•     Skill in both verbal and written communication. Ability to perform well in a team environment, including sharing information and assisting others with close and reporting duties to meet monthly deadlines.

•     Courage to report issues and offer analysis of the issues and possible solutions.

•     Ability to offer helpful suggestions to improve overall efficiency and effectiveness.

•     Skill in the use of computer hardware and software.

Requirements

•     Bachelor’s degree in Accounting or equivalent experience.

•     1-3 years of experience in an Accounting environment