Offer summary

Qualifications:

Excellent organizational skills, Strong communication abilities, Background as an HR generalist, Familiarity with HRIS and employee documentation processes.

Key responsibilities:

Maintain and update employee records in the HRIS and ensure data accuracy.

Coordinate and facilitate the onboarding process for new employees.

Provide administrative support for employee benefits and payroll inquiries.

Assist with job postings, candidate tracking, and scheduling interviews.

Job description

The ideal candidate will have excellent organizational skills, strong communication abilities, and a passion for helping create a positive employee experience. This position is a key part of our HR team and will assist with various tasks including record-keeping, employee onboarding, benefits administration, and more.

Key Responsibilities:

HR Administration:

Maintain and update employee records in the HRIS (Human Resource Information System)and ensure data accuracy.
Assist with the preparation and processing of HR documentation such as employment agreements, new hire paperwork, and termination records.
Ensure timely and accurate processing of employee changes, including promotions, transfers, and terminations.
Support compliance with company policies and employment laws, ensuring all employee documentation is current and properly stored.

Employee Onboarding & Off-boarding:

Coordinate and facilitate the onboarding process for new employees, including sending welcome emails, gathering required paperwork, and ensuring timely completion of all forms.

Assist with scheduling new hire orientation sessions and coordinate access to necessary systems and tools.
Support offboarding processes, including exit interviews, collecting company property, and updating systems to reflect employee departures.

Benefits & Payroll Support:

Provide administrative support for employee benefits, assisting with open enrollment periods, employee inquiries, and benefits changes.
Ensure employee payroll data (such as changes to direct deposit or tax status) is updated and accurate in the system.
Answer basic employee inquiries regarding payroll and benefits, escalating complex issues to the HR Manager when necessary.

Recruitment & Hiring Support:

Assist with job postings, candidate tracking, and scheduling interviews with potential new hires.
Communicate with candidates about the status of their application and coordinate next steps in the hiring process.
Help ensure a positive candidate experience by providing timely communication and supporting interview logistics.

Employee Relations Support:

Act as a point of contact for employee questions regarding policies, benefits, and general HR inquiries.
Support HR in fostering a positive workplace environment by addressing basic employee concerns and escalating more complex issues to the HR Manager.
Assist in the planning and coordination of employee engagement initiatives, such as virtual events, wellness activities, and training sessions.

HR Reporting & Data Management:

Run routine reports from the HRIS for tracking employee data, such as leave balances, performance reviews, and compliance metrics.
Ensure employee files are maintained and up to date, with attention to confidentiality and secure storage.
Assist with the preparation of HR documentation for audits, ensuring compliance with internal policies and external regulations.

General Administrative Support:

Provide general administrative support to the HR department, including scheduling meetings, preparing documents, and managing HR-related communications.
Help coordinate HR training sessions, webinars, and other virtual team-building activities.
Perform other HR-related duties as assigned to support the smooth functioning of the department.

Requirements