Offer summary

Qualifications:

Minimum 5 years of experience in sales support or office administration., Proficiency in HubSpot CRM and strong knowledge of Microsoft Office Suite, especially Excel and PowerPoint., Excellent written and verbal communication skills with high attention to detail., Ability to manage multiple tasks and collaborate effectively with cross-functional teams..

Key responsabilities:

Provide administrative support to the sales team and ensure customer satisfaction throughout the sales lifecycle.

Maintain and update customer data in HubSpot CRM and track sales activities.

Prepare proposals, presentations, and contracts while managing meetings and appointments for Sales Leaders.

Assist with sales reporting and support onboarding activities for new customers.

Job description

This is a remote position.

Job Overview

We are seeking a detail-oriented and proactive US Sales Administrator to support our growing sales team. This role is vital in maintaining smooth operations across customer management, sales processes, and internal team coordination. You’ll play a key part in helping Account Executives grow their portfolios and deliver an exceptional client experience, while ensuring deadlines, documentation, and communications are handled with accuracy and efficiency. If you're an organized multitasker who thrives in a collaborative environment, communicates clearly, and enjoys supporting a high-performance team—this is the perfect opportunity for you.

Job Description

As the US Sales Administrator, you’ll provide essential administrative support to the sales team, assisting in day-to-day operations and ensuring customer satisfaction throughout the sales lifecycle.

Sales Support Responsibilities

Maintain and update customer data in HubSpot CRM.
Track sales activities, interactions, and follow-ups.
Prepare and organize proposals, presentations, contracts, and other sales materials.
Schedule and manage meetings, calls, and appointments for Sales Leaders.
Assist with sales reporting and track key metrics for Sales Leadership.
Ensure all documentation is accurate, up-to-date, and properly filed.

Account Executive (AE) Support

Assist in creating and customizing proposals aligned with customer needs.
Act as a point of contact for clients to answer inquiries and provide timely updates.
Follow up post-meeting or proposal delivery to ensure client satisfaction and continued engagement.

New Business Onboarding

Support onboarding activities for new customers by coordinating documentation and internal communications.
Monitor early-stage interactions to identify and resolve concerns promptly.

Internal Coordination

Collaborate with Operations and Solutions Engineering teams throughout the sales cycle.
Communicate effectively on behalf of Account Executives and Directors to ensure customer expectations are met.
Help manage escalations and support alignment during new client onboarding.

Requirements

Minimum 5 years of relevant experience in a sales support, office administration, or similar role.
Experience working for a US-based Client/Business is required.
Proficiency in HubSpot CRM (required).
Strong working knowledge of the Microsoft Office Suite , especially Excel and PowerPoint .
Excellent written and verbal communication skills.
High attention to detail and organizational skills.
Ability to manage multiple calendars, appointments, and task deadlines.
Experience in drafting and managing client-facing proposals and documents.
Collaborative mindset and ability to work cross-functionally with multiple teams.
Preferred Qualifications

Experience in a client-facing or customer support role.
FamLliarity with onboarding processes or CRM workflow automations.

Benefits

Permanent Work-from-home setup
Company-provided equipment
21 Leave Credits
Birthday Gift
Loyalty Gift
Christmas Gift
Work-Life Balance
Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.