Project Manager

Role: Project Manager

Location: Remote (México)

Language: Proficiency in English is required as we are a global business

About the role:

OLIVER is hiring a Project Manager to join the team. We’re expanding our scope of work and building a new team that partners with OLIVER teams around the globe, serving our client with efficient, effective creative. Those with creative-agency experience managing big-brand and/or B2B relationships with have an edge. 

The Project Manager is responsible for guiding content adaptation and localization processes for integrated global campaigns, and working alongside our account and creatives to drive a project from brief to delivery. They work with the clients and team to schedule projects and resources and help source the right talents, both internally and externally, to fulfill projects to the highest standards. They have a good understanding of digital disciplines and are confident working in agency teams, as well as coordinating with peers on other regions’ teams serving the same client organization to help ensure consistency of planning, process and output. They create timing plans and budgets within our time and tracking system, assume responsibility for the review and approval process of creative output and ensure the projects they own run on time and on budget. 

Most important, this role requires a courteous, positive and high-energy individual with great people skills. We value hard work, and we want to have fun doing it.   

What you will be doing:

GENERAL TASKS AND RESPONSIBILITIES:

• Have integrated experience across various advertising agency disciplines across different sized accounts and across different time zones; from initial brief to final delivery (based on experience)
• Strive to follow and implement the defined project management processes within OLIVER+ and with partners and B2B.
• Handle multiple projects simultaneously and thrive in a fast-paced, deadline-driven environment 
• Face adversity, setbacks and negativity with a resilient mindset and attitude
• Embody the company values, instil these behaviours within all team members
• Drive continuous improvement through each step of the process and consult on process improvements
• Close off projects to set standards/requirements

INITIATE & PLAN THE PROJECT:

• Serve as the point of contact to receive new briefs and manage the process of transforming unclear briefs into well prepared briefs where applicable  
• Manage the scoping, costing and planning of projects across different briefs 

Work to the OLIVER+ Project Management Way of Working while executing projects 

• Identify stakeholders and create a communication plan to ensure each of them has access to the right level of information
• Set deadlines with partners and challenge unrealistic timelines to ensure workload is managed based on creative processes
• Create project plan and identify key milestones for each of the projects you are assigned
• Work closely with the Delivery Lead and Resource/Studio Manager to staff the project correctly based on the required deliverables and deadlines
• Identify risks and possible issues and create risk registers
• Work closely with the creative team to define a cost, scope and time plan for the projects
• Prepare and run effective and structured client and team kick-off meetings
• Create and manage the delivery of project documentation

MANAGE PROJECT EXECUTION, MONITORING AND CONTROL:

• Coordinate development and delivery among various project participants and stakeholders
• Prioritize and manage workload of the project team
• Partner liaison when required, presenting project scopes, cost estimates and timing plans
• Build partner relationship and ensure their needs and requirements are addressed, while following the OLIVER+ ways of working
• Monitor the progress of the project delivery within scope and budget with the planned resources
• Prepare status reports for the stakeholders and actively manage the control of project progress using weekly action points
• Follow the project management change control process for any changes needed in the scope, budget, timelines or resource requirement
• Create and keep up to date all related project documentation and ensure compliance in the project management system
• Proactively problem-solve, mitigate risks and plan for future issues
• Be accountable for the financial profitability of the project and actively manage cost overburn and time logged daily
• Ensure final deliverables are quality driven and comply to the design and production requirements and expectations
• Monitor utilization and output of team

What you need to be great in this role:

• 3+ years of experience and proven track record of successfully managed projects from start to end
• Willingness to accept feedback and iterate over processes in a highly-collaborative, low-ego team environment.
• Process driven and continuous improvement mindset.
• Curiosity, creativity, and ambition.
• Attention to detail.
• The ability to take a project from brief to completion, good communication, organizational, and time management skills are essential.
• Impeccable problem-solving skills and a love for client satisfaction.
• Strong communication skills.
• Strong organisational skills – able to multi-task and manage multiple projects with different deadlines at one time.
• Good eye for detail and quality control experience.
• Software competency – Microsoft Word, PowerPoint, Excel, Zoom, Teams.

Req ID: 12882

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