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Executive Assistant with Paralegal/Law Firm Experience (Remote)

Remote: 
Full Remote
Contract: 
Full time
Work from: 
Philippines

Offer summary

Qualifications:

Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives., Background or experience working in a law firm or handling paralegal duties is highly preferred., Bachelor’s degree or certificate in paralegal studies, business admin, or any related course is required., Excellent English communication skills, both written and verbal, with strong organizational and time management skills..

Key responsabilities:

  • Prepare, proofread, and organize legal documents such as contracts and NDAs.
  • Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
  • Conduct client communication via phone and email for scheduling and updates.
  • Create and send client invoices, track payments, and assist in preparing payroll.

Wing Assistant logo
Wing Assistant Scaleup https://wingassistant.com/
1001 - 5000 Employees
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Job description

Please whitelist the domains "lever.co" and "hire.lever.co" with your email provider to make sure you get our emails.
Disclaimer: This is a generic job description for the position stated below. Actual tasks and tools will be discussed further when you reach the final interview stage. Please ensure you apply for the right job based on your location and experience. We prioritize people who can do this successfully!

Executive Assistant (Remote)

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant with Paralegal or Law Firm Experience to start immediately!

Duties and Responsibilities include but are not limited to:
Legal & Administrative Support:
• Prepare, proofread, and organize legal documents such as contracts, NDAs, and memos.
• Store, manage, and maintain legal files and confidential case documents.
• Coordinate with legal counsel or firm staff on case progress and requirements.

Executive-Level Assistance:
• Manage calendars, schedule meetings, and coordinate appointments across multiple time zones.
• Monitor internal projects, conduct team communications, and organize company or case data.
• Handle sensitive and confidential information with discretion.

Client & Case Coordination:
• Manage legal or executive inboxes: reply to emails, follow up on correspondence, and flag priority messages.
• Conduct client communication via phone and email for scheduling, updates, and general inquiries.
• Assist in tracking case deadlines, hearing schedules, and deliverables.

Financial & Reporting Tasks:
• Create and send client invoices, track payments, and record expenses.
• Assist in preparing payroll and tracking billable hours.
• Gather and synthesize data on trends, industry practices, and legal research for executive reports and presentations.

Travel & Logistics:
• Prepare detailed itineraries, book flights, hotels, and transportation for business or legal travel.
• Ensure all bookings align with client preferences and schedules.

CRM & Systems Management:
• Update and maintain data in CRMs and case or project management platforms.
• Support marketing and business development campaigns by organizing and inputting lead/client data.

Content & Communication Management:
• Upload documents or media to online platforms, maintain profiles, and manage online reputation.
• Create presentations and summarize documents for executive briefings.

Ad Hoc Tasks:
• Handle a variety of admin, operational, or legal-related support tasks as needed.

Qualifications:
• Minimum of 3 years of experience as an Executive Assistant, preferably supporting C-level executives
• Background or experience working in a law firm or handling paralegal duties is highly preferred
• Bachelor’s degree or certificate in paralegal studies, business admin, or any related course (required)
• Excellent English communication skills, both written and verbal (at least B2 level)
• Strong phone, email, and instant messaging communication skills
• Outstanding organizational and time management skills
• Tech-savvy and experienced with cloud platforms, remote communication tools, and legal systems
• Proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Gmail, Drive)
• Familiarity with CRMs, case management software (e.g., Clio, MyCase), or project tools (e.g., Trello, Asana) is a plus
• Proactive, detail-oriented, and comfortable working independently
• Willing to work on a graveyard shift aligned with U.S. business hours

Technical Requirements:
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits:
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)
Location: This is a remote job

Salary Package (with HMO): 
• Entry Level (1-3 years of experience): Up to PHP 53,000
• Intermediate Level (3-5 years of experience): Up to PHP 64,000
• Expert Level (5+ years of experience): Up to PHP 80,500

Please note:
• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.
• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.

Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.

Hard Skills

Legal Document ManagementCalendar ManagementBusiness CommunicationCase Management ToolsSensitive Security InformationMicrosoft Dynamics CRMGoogle WorkspaceTrelloAsana

Other Skills

  • Microsoft Office
  • Organizational Skills
  • Time Management
  • Detail Oriented
  • Communication
Are you interested?

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