Offer summary

Qualifications:

Proven experience with Gmail, Google Calendar, Motion AI, Superhuman AI, and project management tools., Strong organizational skills with attention to detail for calendar and email management., Excellent verbal and written communication skills for client correspondence and reporting., Familiarity with nonprofit or philanthropy work is preferred..

Key responsabilities:

Manage and optimize daily schedules using Google Calendar and Motion AI.

Process and respond to emails efficiently, ensuring all communications are addressed within 24 hours.

Maintain a master task list, prioritize tasks, and track deadlines for timely completion.

Prepare daily briefs and weekly reports on schedules, priority tasks, and project updates.

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

Job Requirements:

Proven Experience with Tools: Proficiency in Gmail, Google Calendar, Motion AI, Superhuman AI, and project management tools with prior hands-on experience in similar roles.
Strong Organizational Skills: Ability to manage complex schedules, track multiple tasks, and maintain meticulous attention to detail for calendar and email management.
Task Prioritization Expertise: Skilled in categorizing tasks (urgent vs. non-urgent) and ensuring timely completion using structured workflows and systems.
Communication Excellence: Exceptional verbal and written communication skills with experience providing concise updates, reports, and client correspondence.
Familiarity with Nonprofit / Philanthropy Work: Interest or experience in supporting nonprofit initiatives or philanthropic efforts is highly preferred.
Tech-Savvy with Adaptability: Comfortable navigating document management systems, Google Drive, and other tech platforms with a readiness to learn new tools as needed.

Core responsibilities:

Calendar Management & Time Blocking: Manage and optimize daily schedules using Google Calendar and Motion AI, implementing time-blocking strategies, color-coding, and ensuring no conflicts or double bookings.
Email Management & Organization: Process and respond to emails efficiently using Gmail and Superhuman AI, applying labels, prioritizing tasks, and ensuring all communications are addressed within 24 hours.
Task Prioritization & Tracking: Maintain a master task list using project management tools, prioritize tasks based on urgency, track deadlines, and send reminders to ensure timely completion of all responsibilities.
Daily & Weekly Reporting: Prepare daily briefs with schedules, priority tasks, and pending decisions, along with weekly accomplishment reports and updates on long-term projects.
Effective Communication Protocols: Provide timely updates via email or messaging platforms, including daily status updates, task completion reports, and red flags needing immediate attention.
Tool & System Management: Ensure seamless use of all required tools, including Gmail, Google Calendar, project management tools, document management systems, and communication platforms, with full integration across workflows.

Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!

Required profile