Executive Administrative Assistant (Remote)

🌎 Only open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, and Mexico.

Be More Than an Assistant—Be a Game Changer

At Viva, we’re not just hiring—we’re building leaders. We believe in creating careers, not just jobs, and we’re on a mission to create meaningful job opportunities in Latin America with a focus on your growth, impact, and well-being.

As an Executive Assistant (EA), you won’t just support an executive with administrative and operational support—you’ll be their right hand, their problem-solver, their strategic partner. You’ll have the chance to take ownership, lead initiatives, and play a key role in high-stakes decision-making.

If you love challenges, thrive in fast-paced environments, and want to make a real impact, this is the perfect role for you.

What You’ll Do (Your Impact 🚀)

1. Be a Decision-Making Partner – Help up to 3 executives stay ahead, solve problems, and drive strategy.
2. Administrative Support – Own calendars, emails, meetings, and travel logistics to keep everything running smoothly.
3. Operational Support – Support projects, reporting, process improvements, and workflows that help teams move faster.
4. Use Your Voice & Take Initiative – Speak up, anticipate needs, and bring solutions before problems arise.
5. Drive Business Impact – Your work directly influences company growth and success.

Who We’re Looking For (Your Superpowers 💡)

• 2+ years of work experience in roles with transferrable skills (Assistant, Project Management, Customer Service, Admin Work, etc.).
• Fluent in English (C1 level) – Strong communicator, confident, and professional.
• Proactive & Solution-Oriented – You anticipate problems before they happen and find smart solutions.
• Highly Organized & Detail-Oriented – You thrive on keeping things structured and running efficiently.
• Tech-Savvy & Adaptable – Comfortable with Google Workspace, Slack, Notion, and other productivity tools.
• Confident & Bold – You’re not afraid to take on challenges, speak up, and drive decisions.

How We Take Care of You (The Perks 🎉)

• A Culture of Empowerment: We’re a women-majority company focused on your growth, success, and well-being. Our culture, benefits, and job opportunities are built to support and uplift you.
• Impact & Growth: Work with top executives, own high-level projects, and drive company success and your growth.
• 100% Remote & Work-Life Balance: Fixed schedules, no overtime, weekends off.
• Career Acceleration: Structured development, mentorship, and leadership opportunities.
• Competitive Pay: Raises every 6 months + quarterly performance bonuses.
• Global Health Insurance: Fully covered (medical, dental, vision, and mental health).
• Paid Time Off: Holidays, vacation, sick days, and family care days.
• Family-Friendly Benefits: Paid maternity leave and flexible policies for parents.
• A Culture Built on Empowerment: Glassdoor rating of 4.9/5—our team loves working here!

Our Hiring Process

1. Apply Online – Just 15 minutes.
2. Screening Assessment – Quick skills test.
3. Initial Interview – 15-20 minutes to get to know you.
4. Skill Assessment – A real-world task.
5. Final Interview – Deep dive with the hiring manager.

Ready to Apply? 🚀

If you’re proactive, confident, and ready to take on challenges, we’d love to hear from you! This is a role for natural problem-solvers, expert organizers, and people who thrive on making an impact.

✨ Even if you don’t meet 100% of the qualifications, we encourage you to apply.

📢 Viva is an equal-opportunity employer. We celebrate diversity and are committed to building an inclusive workplace where everyone can thrive.

🔎 Important Notice: All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to careers@execviva.com. We never request payments or personal information from candidates