Offer summary

Qualifications:

1-2 years of project coordination, client service, or account management experience, preferably in MedComms, pharma, or healthcare-related fields., Bachelor's degree in business, life sciences, communications, or a related field., Excellent written and verbal communication skills., Highly organized and proficient in Microsoft Office Suite..

Key responsabilities:

Understand and manage the demands of all contracts while ensuring compliance with guidelines and SOPs.

Take inventory of business needs requiring contracts and maintain a master tracker of all open contracts.

Conduct weekly meetings with contract specialists to monitor progress and address any delays in the contract process.

Ensure timely completion of contracts, payments, and alignment of invoices with FMV and accrued expenses.

Job description

Alphanumeric is hiring a CONTRACTING ADMINISTRATION SUPPORT to work remotely on the East Coast.

MUST HAVE APOLO EXPERIENCE.***

Key Responsibilities

Understand the demands of all contracts with specific compliant and within guidelines objectives following SOPs.
Take inventory of:

All business needs requiring contracts.
Timing of contracts (start and end).
Which KEEs are included.
Contract type (advice seeking etc).
Specifics of hours and travel, accommodations or whatever is needed for each system entry.
Legally and compliant reviewed objectives sign off.
Budget and costs.
Essentially all the specific apollo entries.

Open APOLLO submissions in a super early timeframe to ensure contracts are completed in time.
Follow up on any COI (Conflict of Interest Form).
Weekly meetings with contract specialist to ensure progress of all contracts.
Problem solving any delays in contract process.
If edits to contract are required, seek approval (weekly to keep contracts moving).
If COI elevated a conflict, commence filling out appropriate forms and obatain approvals. Work with leadership to ensure compliance and completeness.
Follow-up on critical information for contracting.
Update and maintain tracker for those contracted and give updates on key milestones for all related engagements.
Keep a master tracker of all open contracts, their status in the pipeline, and identify/address issues, including drafting amendments.
Upon engagement completion, verify attendence, hours and payment amounts.
Ensure invoices align with FMV, hours, and expenses accrued.
Ensure all payments are complete and submitted in a timely manner.

Key Skills/Experience/Education

1-2 years of project coordination, client service, or account management experience (preferably in MedComms, pharma, or healthcare-related fields).
Bachelor's degree in business, life sciences, communications, or related field.
Excellent written and verbal communication skills.
Highly organized and proficient in Microsoft Office Suite.
Quick to learn and navigate project tracking and documentation systems.
Comfortable working with urgency, accountability, and attention to detail.

About Alphanumeric Systems Inc.

Alphanumeric is a dynamic company born of a diverse mindset and held to a distinctly high standard. You may know us as a tech and communications firm established in 1979, but we also lead life science and healthcare organizations toward a more efficient future across the globe, bringing patients and providers together to build personalized relationships that fit their needs.But at our core, we are a family with a shared and passionate dedication to our customers. We treat our candidates as amazing (because they are!)Apply today to join our family and Make Your Mark!

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