Executive Assistant
Offer summary
Qualifications:
8+ years of experience as a C-level executive assistant in a high growth environment, preferably in a startup., Excellent organizational skills and problem-solving abilities with a proactive approach., Strong communication skills for liaising with internal teams and external contacts, including investors., Proficiency in Google Office Suite, including Google Slides and Google Sheets, with a commitment to confidentiality..Key responsabilities:
- Manage and coordinate calendars and daily schedules for multiple executives across different time zones.
- Organize travel logistics, including flights, accommodations, and preparing agendas.
- Track and manage expenses, ensuring adherence to budget and compliance.
- Collaborate on various projects and events while promoting a positive company culture.
Job description
About us
Coalition is the world's first Active Insurance provider designed to help prevent digital risk before it strikes. Founded in 2017, Coalition combines broad insurance coverage with a digital risk assessment and continuous security monitoring to help organizations protect themselves in today’s hyper-connected world.
Opportunities to make an impact with bold thinking are real - and happening daily.
About the role
Responsibilities
- Strategically and proactively handle calendar and daily schedules for multiple executives across all time zones. This will include: overseeing and vetting a high volume of meeting requests, knowledge context and the bigger picture to make sound judgment with calendaring judgements, discerning priorities between conflicting meetings, and thoughtfully and proactively navigating last minute schedule changes
- Organize and coordinate travel logistics including flights, ground transportation, preparing agenda, accommodations
- Track and guide expenses with a accountability to budget adherence, review for compliance and coordinate approval
- Collaborate by sharing ideas and offering assistance on various projects & functional events
- Be a genuine champion for the team to strengthen a positive and energetic company culture
Skills and Qualifications
- 8+ years of C-level executive aid in a high growth environment (startup experience preferred)
- Excellent organizational, finding a solution to problems and follow-up experience
- Proactive, flexible and able to take initiative as needed. You are able to do the research, come up with ideas and make judgements
- A clear and effective communication style when liaising with internal teams, as well as external business contacts (including investors and board members)
- Must be equally comfortable dealing with ambiguity and taking direction from others
- Excellent comprehension of Google Office Suite. You are comfortable refining presentations via Google Slides/Powerpoint and guiding data via Google Sheets/Excel
- Devotion to confidentiality and integrity when handling delicate information
- You must be passionate about the executive assistant role and assess the crucial impact you have on the organization
Perks
- 100% medical and dental coverage, out-patient/international care support
- 22+ paid holidays, including statutory minimum time off
- Annual home office stipend
- Mental & physical health wellness programs
- Competitive compensation and opportunity for advancement
Why Coalition?
We’re a remote-first, mission-driven team committed to building a more inclusive culture with people of all different backgrounds. We trust our team members to take responsibility, share ownership, and put in the work to help us in our pursuit to solve digital risk.
Coalition’s exceptional growth stems from its ability to address real-world problems for organizations of all sizes and remain true to our founding values of character, humility, responsibility, purpose, authenticity, and inclusion.
We’re always looking for collaborative, inquisitive individuals to join #OurCoalition.
Privacy Notice
Coalition is committed to protecting your privacy and handling your personal information responsibly. We collect, use, and store personal information as necessary for the recruitment process and in compliance with applicable privacy laws and regulations in all regions where we operate. We want you to understand what personal information we collect, how we use it, and your rights regarding access, correction, and deletion of your data where applicable. Information submitted, collected, and processed as part of your application is subject to Coalition's Privacy Policy. For further details, please review our full Privacy Policy or contact us with any questions regarding how your information is handled.
Anti-Discrimination Notice
Coalition is proud to be an Equal Opportunity employer. Our policy is to provide equal employment opportunities to all individuals, without discrimination or harassment on the basis of any characteristic protected by applicable laws in each country where we operate. This commitment includes, but is not limited to, ensuring equal treatment in recruitment, selection, training, promotion, transfer, compensation, and all other aspects of employment. Coalition does not tolerate discrimination or harassment of any kind, and we are dedicated to fostering an inclusive and supportive workplace.
Accommodations
Coalition is committed to providing reasonable accommodations to qualified individuals with disabilities, including applicants and employees, in accordance with applicable laws and regulations in each country where we operate. Our policy is to support equal opportunity in the hiring process by considering qualified applicants regardless of disability or other protected characteristics, unless providing accommodation would impose an undue hardship or disproportionate burden. If you require accommodation to complete an application, interview, pre-employment testing, or participate in the selection process, please contact us at candidateaccommodations@coalitioninc.com. We also consider all qualified applicants, including those with criminal histories, in line with applicable laws and regulations in each jurisdiction.
To all potential candidates: Coalition primarily does not use third-party recruiting services. Potential candidates will only be contacted by Coalition, Inc. during the recruitment process. You can always verify any opportunity on our official careers page http://www.coalitioninc.com/careers.
To all recruitment agencies: Coalition does not accept unsolicited agency resumes. Do not forward resumes to our email alias, employees, or other physical or virtual organization locations. Coalition is not responsible for any fees related to unsolicited resumes.
Required profile
Experience
Other Skills
- Client Confidentiality
- Communication
- Collaboration
- Organizational Skills
- Problem Solving
- Resourcefulness
- Detail Oriented
- Physical Flexibility
- Creativity
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