Offer summary

Qualifications:

Experience as a virtual assistant or in a similar administrative role is required., Strong organizational skills and attention to detail are essential., Ability to manage multiple tasks and meet deadlines is necessary., Familiarity with Microsoft 365 and other relevant tools is a plus..

Key responsabilities:

Manage and organize email communications for the clinic.

Run reports and input data into KPI dashboards to track performance.

Assist with managing schedules and calendars to ensure smooth operations.

Organize files in OneDrive and SharePoint for easy access and management.

Job description

This is a remote position.

Are you organized, proactive, and excited to help a growing business thrive? Do you have a passion for wellness and enjoy making operations run smoothly behind the scenes? Virtual Rockstar is seeking a full-time Administrative Assistant to help elevate our client’s physical therapy clinic to its next level of growth and impact.

About our client:

We’re hiring on behalf of a physical therapy practice based in Washington that is dedicated to delivering excellent and compassionate care. The clinic helps patients of all ages overcome musculoskeletal challenges through individualized movement and hands-on treatment.

Their team is driven by a mission to serve the community, support each other, and continually grow both personally and professionally. They value one-on-one care, continuing education, team connection, and transparency.

Core Values: Excellence, Compassion, Community, Teamwork

We are looking for a reliable and detail-oriented Administrative Assistant to support the daily operations of the clinic. This role is ideal for someone who is organized, proactive, and able to manage recurring tasks independently. Your support will help the clinic owner focus on higher-level projects and provide flexibility during busy clinic hours.

Responsibilities

Manage and organize email communications
Run reports and input data into KPI dashboards
Enter and review timesheet and payroll data in Onus One
Assist with managing schedules and calendars
Organize files in OneDrive and SharePoint
Download and move bills into bookkeeping systems
Track and purchase employee milestone gift cards
Create and organize online forms and internal documents
Conduct research and compile information related to policies and procedures

Requirements

Experience as a virtual assistant or in a similar administrative role
Strong organizational skills and attention to detail
Ability to manage multiple tasks and meet deadlines
Familiarity with any of the following tools is a plus:

Microsoft 365 (Word, Excel, Teams, Outlook, OneNote, SharePoint, Forms, Planner)
Onus One
Prompt Plus
QuickBooks (Online, Time, Payroll)
Google Chrome
WordPress
MedBridge
Meta Business Suite

Benefits

Competitive salary commensurate with experience.
Opportunities for professional development and growth.
Work in a dynamic and supportive team environment.
Make a meaningful impact by helping to build and strengthen families in the Philippines.