Product Data & Inventory Specialist (Remote, USA)

Are you a data nerd with a passion for motorsports? Do you want to contribute to an exceptional customer experience but prefer to be behind the scenes? Do you enjoy working in the Supply Chain but are tired of dealing with drop shippers and low-quality goods? If this sounds like you, keep reading. We’re collecting applications for a Product Data & Inventory Specialist to join our team no later than mid-August 2025.

Who are we?

Apex is a leading provider of high-performance automotive wheels and accessories, catering to the motorsport and performance car enthusiast community. We have a strong vision for the future, a powerful narrative about our products, and an enthusiastic team to execute our plans. We’ve been in business since 2007 and have 40+ team members across the US.

Objective

The primary objective of the Product Data & Inventory Specialist is to ensure the accuracy of product inventory information within our ERP (Netsuite), which feeds data to critical systems and processes. Your work maintaining accurate SKU and wincode information will enable our team to assess inventory levels accurately and will allow customers to view accurate product availability. You’ll take on the day-to-day product and inventory data to create the necessary bandwidth to support complex initiatives. 

Job Summary

This is a new position at Apex but the day-to-day responsibilities are already being handled by several cross-functional team members. We want someone to elevate this portion of our business by creating process efficiencies and automation with our existing systems. Your success in this role will be determined by the accuracy of data across platforms and how effectively you can automate and scale the manual, repetitive, and error-prone tasks in your position.

Our systems are maturing but still need individual attention to make sure the right data is in the right place. To succeed in this role, you’ll need to be able to dig into product data, identify errors proactively, and recommend solutions that have predictable outcomes. When we have new product launches, getting our product catalog ready for internal and external use is critical to our success.

You'll report to our Inventory & Demand Manager. This role will work remotely from your home anywhere in the contiguous USA, with a few trips a year to our Pleasanton, CA, headquarters.

Who are you?

• You understand that an exceptional customer experience depends on good inventory data and won’t settle for inaccuracy. 
• While you love knowing that your customers are satisfied, you’d rather be behind the scenes.
• You thrive in a system-oriented environment and are comfortable flexing between long periods of repetitive work and moments of highly variable tasks or short-term projects.
• You enjoy being the subject matter expert when it comes to product/catalog systems and processes.

How to apply

In your cover letter, tell us about how your attention to detail enabled you to uncover a critical error in a product catalog. Tell us the story of how you found the error, what would have happened if you hadn’t, and how you then resolved it.  If you’ve never done this, tell us about your experience dealing with a high volume of sensitive data and how you managed to avoid errors in your work. If you are a motorsports enthusiast, we’d love to hear about what fuels your passion in the industry.

Responsibilities

• SKU and Catalog Management: Responsible for ensuring accurate and complete product data for all SKUs. Support the implementation of new systems including transitioning all SKUs to standardized wincodes in Netsuite. Manage the library of UPCs and other identifying numbers associated with our entire product catalog. Responsible for the accurate entry and upkeep of all data associated with product revisions. Help the team implement product data transitions. 
• Inventory Management: Proactively audit inventory data on an ongoing basis. Add new products to Netsuite, ensuring that all possible fields are completed. Update back-end data to display accurate ETAs to customers. Assist in maintaining accurate inventory records of blemished, sample, and other open-box products that sit outside of the main inventory. Create and maintain the wholesale dealer-facing product catalog.

• eCommerce Support: Support the entry and maintenance of SKUs into our eCommerce platforms (Magento and Sanity) so that customers have accurate product and inventory information. Ensure that all available product data in Netsuite is imported to our fulfillment tool (Shipstation) for accurate fulfillment. Maintain wholesale dealer product categories in Magento. Eventually, you’ll be responsible for adding and maintaining products within our vehicle configurators in Sanity.  Provide additional support to the eCommerce team.
• Reporting:  Run daily reports to support day-to-day operations, including accuracy of website ETAs, wheel, hardware, accessory, and branded merchandise inventory. Generate reports on inventory quantities on hand, on water, and at the factory, quantities of our most popular wheels and fitments, consignment inventory, back orders, and production lead times will be required. You’ll be responsible for developing and running new reports as needed.
• Other duties as assigned.

Requirements

• A high school diploma or equivalent is required. An associate’s or greater degree in logistics, supply chain, or another relevant area is preferred.
• 3+ years of work experience in product catalog or inventory management or other relevant work is preferred.
• 3+ years of experience using ERP systems (ideally, with NetSuite).
• 1+ years of experience using Project Management software is preferred (especially ClickUp).
• 1+ years of experience using eCommerce tools is preferred (ideally, Magento and Sanity).
• Read, write, speak and understand English.
• Experience with Google Suite (Sheets, Docs, Gmail, Slides, etc) or a similar system.
• Exceptional attention to detail, organizational skills, and a proactive approach.
• Excellent verbal and written communication skills with the ability to concisely relay information to key stakeholders and build positive internal relationships.
• Intermediate or greater knowledge in spreadsheet applications like Sheets/Numbers/Excel, which includes using formulas, identifying errors in formulas and general data processing.
• Being a motorsports enthusiast will give you a very heavy advantage in this role since you will understand our customers within the motorsports community, but is not a requirement.

Working Environment and Physical Demands

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard.
• Specific vision abilities required by this job include close vision requirements due to computer work. Ability to sit at a computer terminal for an extended period. Light lifting may be required. 
• Regular, predictable attendance is required.
• You’ll have a high degree of control over your working environment, as you’ll be primarily working from your home-office.
• Quarterly travel to headquarters in Pleasanton, CA or other domestic locations for team-building is required.

Benefits

Benefits

• Base hourly rate of $24-28/hr depending on experience and location.
• Work remotely from anywhere in the contiguous US.
• 100% Apex paid employee medical, dental, and vision benefits with buy-up options.
• Robust company contributions towards dependent medical benefits.
• 401k with employer matching.
• Paid vacation leave.

• Paid sick leave.
• Paid holidays.
• Professional development assistance.
• A flexible working environment where work/life integration is encouraged.
• Support your track addiction with reimbursements for HPDE and autocross event registration fees.
• Eligibility for the SEMA college grant and loan forgiveness program.
• Casual in-office dress environment where T-shirts, jeans, and shorts are welcome.
• Employee discounts and freebies on Apex products and swag.
• Participate in company activities including karting, spectating at races, track days, and more.