Offer summary

Qualifications:

3+ years of accounting experience, including 1 year supporting a business owner or executive., Solid background in general ledger, accounts payable/receivable, and financial reporting., Proficient in Excel and familiar with QuickBooks; experience with Spectrum is a plus., Excellent communication skills in English, both spoken and written..

Key responsibilities:

Maintain accurate records for personal accounts and track business and personal expenses.

Assist with general ledger, bank reconciliations, and monthly financial statements.

Support ongoing system migration and identify areas for automation and efficiency.

Coordinate with stakeholders to ensure accurate data entry and help define best practices for document flow.

Job description

Hey Lieu is a fast-growing virtual assistant service company dedicated to providing exceptional support to our clients. We value innovation, efficiency, and a commitment to excellence. Join us and be part of a dynamic team that empowers businesses to thrive.

About The Client

Our client is a senior executive within the landscaping and construction industry, overseeing both personal and business financial operations. The company is in the midst of a system conversion and is seeking a reliable and tech-savvy accountant to manage both executive-level books and support company-wide accounting projects.

Role Overview

We are looking for a Staff Accountant with experience supporting C-level executives and managing accounting for small entities (e.g., LLCs, family trusts), while also contributing to high-impact company projects. This role involves a blend of personal bookkeeping, general accounting duties, and special project support—particularly during an ongoing accounting system migration.

The ideal candidate is detail-oriented, self-driven, and comfortable navigating unstructured environments while building streamlined processes from scratch.

Key Responsibilities

Executive Support:

Maintain accurate records for personal accounts, including LLCs and family trusts
Track business and personal expenses, ensuring timely categorization and reconciliation
Use tools like Excel and QuickBooks to produce clear reports for the executive

Company Project Support

Assist with general ledger, bank reconciliations, AP/AR, and monthly financial statements
Support ongoing system migration (Spectrum) and identify areas for automation and efficiency
Contribute to financial reporting related to sales tax, job costing, and compliance
Coordinate with internal and external stakeholders to ensure accurate data entry, system setup, and reporting
Help define best practices for document flow, file management, and internal controls

Qualifications

3+ years of experience in accounting, with at least 1 year supporting a business owner or executive
Solid background in GL, AP/AR, bank reconciliations, and financial reporting
Proven track record of supporting system migrations, accounting projects, or software implementations
Strong command of Excel (vlookups, pivots, formulas, and templates)
Familiarity with QuickBooks (Online or Desktop); experience with Spectrum or other construction/accounting software is a plus
Excellent English communication skills (spoken and written)
Strong internet connection, dual-screen setup, and ability to handle file uploads/downloads securely

Preferred Traits