Offer summary

Qualifications:

Previous experience in office management, administration, or facilities coordination is essential., Highly organized with strong attention to detail is required., Proactive and friendly demeanor with the ability to work independently is necessary., Fluency in Finnish and English, along with proficiency in Google Workspace or Microsoft Office, is needed..

Key responsibilities:

Open and close the office on working days and maintain cleanliness and organization.

Liaise with building management and suppliers for office needs and manage deliveries.

Welcome visitors and assist with local onboarding logistics and team events.

Keep documentation and inventories updated, manage invoicing, and coordinate requests from the People team.

Job description

At Corsearch, we are dedicated to creating a world where consumers can trust the choices they make.

As a global leader in Trademark and Brand Protection, we partner with businesses to safeguard their most valuable assets in an increasingly complex digital environment.

Our comprehensive solutions, powered by AI-driven data and deep analytics, enable brands to establish, monitor, and protect their presence against infringement and counterfeiting.

Why Choose Corsearch?

Innovative Solutions: We combine cutting-edge technology with expert judgment to deliver market-leading services in trademark clearance, brand protection, and anti-counterfeiting.
Global Impact: Trusted by over 5,000 customers worldwide, including 73 of Fortune's Top 100 companies, our work has a meaningful impact on businesses and consumers alike.
Collaborative Culture: With a team of over 1,900 professionals across multiple global offices, you'll be joining an inclusive environment where diverse perspectives thrive.
Mission-Driven Purpose: Our commitment to protecting consumers and their trust in brands drives everything we do, making Corsearch a force for good in the world.

✅The Role

We are looking for a reliable and proactive Part-Time Office Manager to support the smooth day-to-day running of our Helsinki office.

The role would be required initially for 1 day per week, and would be ideal for someone who enjoys working independently and takes pride in keeping things organised, welcoming, and well-managed. You will be our on-the-ground support, ensuring the office is a great place to work.

✅Responsibilities and Duties

Office Operations:

Open and close the office on your working day
Keep the office clean, tidy, and well-stocked (coffee, snacks, supplies)
Liaise with building management and suppliers (cleaners, maintenance, etc.)
Manage post and deliveries

People & Culture Support:

Welcome visitors and new starters to the office
Support local onboarding logistics (desk setup, office tour, etc.)
Organise team events to build an innovative and engaging culture.
Assist with travel arrangements or accommodation for visiting colleagues

Administration & Coordination:

Keep basic documentation and inventories up to date
Manage invoicing and liaise with the finance team as needed
Help coordinate any ad hoc requests from the wider People team.

✅Essential

Previous experience in office management, admin, or facilities coordination
Highly organised with strong attention to detail
Proactive, friendly, and able to work independently
Fluent in Finnish and English
Comfortable with basic tools like Google Workspace or Microsoft Office

Corsearch is an equal opportunity and inclusive employer and does not tolerate discrimination of any kind. We are committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and supported.

We welcome applications from all individuals regardless of race, nationality, religion, gender, gender identity or expression, sexual orientation, age, disability, or any other protected characteristic. Together, we are working proactively to build a workplace where everyone can belong and be at their best selves. Together, we make an Impact.

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