Medical Equipment Planning, Logistics Project Manager

Job Summary

As a Medical Equipment Logistics Project Manager, you will play a critical role in planning and facilitating the successful deployment of medical equipment into healthcare facilities and hospitals. You will be responsible for turning the project vision into reality by ensuring that all equipment is delivered, staged, and placed accurately according to design drawings, and patient-ready upon installation.
This role requires close coordination with internal teams, hospital staff, and client project managers, while managing communications with vendors and overseeing the performance of third-party warehousing and delivery partners.
Your leadership will be essential in driving timelines, resolving logistical challenges, and ensuring seamless execution across all stages of equipment deployment.

Responsibilities & Qualifications

Duties & Responsibilities

You will be responsible for your time management and meeting agreed deadlines set by the team. You will also be accountable for the self-development of your career and actively learning from others, taking advantage of formal training and development, applying relevant academic or industry knowledge, and asking for help when needed.

Installation Management

• Oversee and coordinate the installation of medical equipment in alignment with construction schedules and room readiness.

• Verify equipment placement matches architectural and MEP drawings, ensuring accuracy with design intent.

• Conduct walkthroughs to confirm proper staging, placement, and patient-ready setup of equipment.

• Collaborate with clinical staff and facility stakeholders during installation phases to address on-site needs.

• Responsible for Pulling reports and preparing plans in advance of deployment utilizing Planview/Attainia software

• Responsible for providing punchlist feedback of on-site issues timely and keeping up to date either live in field or within 24 hours back to the internal project team

• Managing vendors, ensuring accurate placement and installation of equipment, and overseeing all warehousing and delivery operations to ensure equipment is patient-ready and installed per design specifications.

Installation Issue Resolution Support

• Identify and resolve issues related to missing, damaged, or misdelivered equipment in coordination with vendors and warehouse teams.

• Serve as the primary point of contact for troubleshooting logistical or installation-related challenges.

• Escalate high-risk issues proactively while ensuring minimal disruption to project timelines.

• Maintain documentation of all resolved issues for quality assurance and future reference.

• Follow-up on equipment installation issues including documentation both written and photographic

Assembly

• Coordinate on-site assembly of equipment requiring integration, configuration, or final setup.

• Manage third-party technicians or vendor personnel during equipment assembly.

• Ensure equipment is assembled to manufacturer specifications and hospital standards.

• May assist with minor assembly as necessary

Warehouse and Delivery Scheduling

• Manage the logistics between warehouse partners and project sites, ensuring timely and accurate deliveries.

• Create and maintain delivery schedules based on construction progress and room readiness milestones.

• Monitor and track inventory movements from warehouse to final installation site.

• Coordinate staging processes to streamline on-site delivery and reduce handling time.

Financial and Contractual Awareness

• Maintain a working knowledge of project deployment budgets, warehouse contracts, and reimbursable expense limits to ensure logistics decisions align with financial parameters.

• Understand the cost implications of delivery schedules, truckload capacities, and changes to warehousing plans.

• Coordinate with project managers and finance teams to support accurate tracking of reimbursable items and avoid unapproved expenditures.

• Assist in evaluating vendor and third-party logistics proposals, ensuring alignment with project scope, timeline, and budget constraints.

Training

• Trains any logistics specialists and coordinators on the team

Travel:

• Travels to project sites to support responsibilities as needed, anticipate travel 75-80%.

General:

• Other duties as assigned

Professional Development:

• Develops a current knowledge of medical equipment devices vendors and their catalog of products.

• Research initiative with comprehension for medical terminology and equipment

Key Skill Requirements/Accountabilities / Demonstratable Skills

• Familiarity with medical equipment and healthcare environments.

• Ability to manage tasks in alignment with project schedule timelines and deadlines.

• Excellent oral and written communication skills.

• High attention to detail and accuracy, with the ability to identify and address coordination issues.

• Well-organized and capable of multitasking in a fast-paced environment.

• Proficient in Microsoft Office, especially Excel and database tools.

• Able to maintain confidentiality with sensitive project and company information.

• Calm and solution-oriented under pressure; able to navigate high-stress situations and personalities without losing focus.

• Adapts quickly to change, anticipates challenges, and responds with practical, action-oriented solutions.

• Displays accountability and initiative—committed to resolving issues and getting the job done.

• Hands-on, proactive team player who rolls up their sleeves to get the job done; actively participates in deployments.

Qualifications

• Bachelor’s degree in healthcare, supply chain, logistics, or a related field preferred.
• Experience with data entry and project documentation.
• Highly organized and task-oriented, with the ability to manage multiple priorities.
• Effective interpersonal and communication skills, both written and verbal.

Project Experience

• Preferred experience working on healthcare projects, particularly within medical equipment planning, supply chain, or clinical procurement teams.

Competencies/Driving Results

• Works Safely: demonstrates understanding / adherence to the firms’ policies & procedures regarding safety, health, and the environment. Raises safety concerns and issues to the attention of leadership.

• Time Management: stays focused uses time effectively and prevents irrelevant issues or distractions from interfering with work completion.

• Customer Focus: committed to customer satisfaction. Seeks information to understand customer expectations, needs, issues and problems.

• Takes Accountability - responds quickly, demonstrates persistence to bring issues to closure. Demonstrates strong attention to detail. Drives to achieve value added results.

Communication & Trust

• Listening: effectively listens, correctly interprets messages. Asks questions if further clarification is needed.

• Openly discloses shares information, motives, and intentions with others. Represents information accurately, completely and with integrity.

• Clearly Communicates: clarifies purpose and importance, stresses major points, follows a logical sequence. Communicates with enthusiasm and impact.

• Adjusts to the Audience - uses terms, examples, and analogies that others will understand. Seeks input, checks understanding.

Innovation & Adaptability

• Learn Continuously: Pursue ways to develop and apply new skills and knowledge.

• Flexible and Adaptable: maintains a positive attitude, demonstrate willingness to try new ways of doing things. Supports vision and direction of the Firm.

• Thinks expansively: views situations from multiple perspectives, brainstorms approaches and solutions. Thinks about potential impact outside of one’s own area.

• Continuous improvement: target focus to address meaningful work issues that add value to the bottom line. Challenge paradigms seek alternative ways to solve problems.

Collaboration

• Cooperates: Works collaboratively with others to establish and maintain positive work relationships; acknowledges other contributions. Challenges others’ ideas respectfully.

• Contributes to Team Success offers assistance, fulfils team responsibilities, demonstrates a personal commitment to the team.

• Involves Others - demonstrates openness to others’ ideas, fully involves others in team decisions and actions; values and uses individual difference and talents.

• Facilitates Agreement - tries to build agreement on outcomes and actions.

 

Additional Information

#LI-Remote

Introba offers a comprehensive total rewards package. Our benefits may include medical*, disability* and life insurance coverage*, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.  *Benefits will vary by country location and may only be available in US or Canada.  

We encourage all candidates to explore our total rewards offering.

Introba is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.  The company and its employees are required to comply with all local health authority, legal or lawful client requirements.