Offer summary

Qualifications:

3+ years of administrative experience, preferably in the legal industry., Excellent verbal and written communication skills with a professional phone manner., Strong organizational skills and attention to detail, with the ability to handle confidential information., Proficiency in modern business software and cloud-based tools like Dropbox and Google Workspace..

Key responsibilities:

Process and distribute incoming correspondence while maintaining confidentiality.

Maintain accurate financial records and track client transactions.

Provide exceptional client service through professional phone handling and proactive outreach.

Utilize legal practice management software and support various administrative functions to ensure smooth operations.

Job description

This is a remote position.

Schedule:

Mondays to Fridays, 3 hours per day (ideally with 3 hours of availability during midday)

Client Timezone: UK (London)

Client Overview:

Join a prestigious London-based legal practice that combines traditional excellence with modern efficiency. This established firm utilizes cutting-edge legal technology while maintaining the highest standards of client service. Operating with a dynamic team structure, they provide comprehensive legal services supported by sophisticated practice management systems and a commitment to professional development.

Job Description:

This remote Administrative Assistant position offers an exciting opportunity to join a forward-thinking legal team, where you’ll be integral to maintaining smooth operations and exceptional client service. Working with modern practice management tools including Clio and cloud-based systems, you’ll handle vital administrative functions that keep the firm running efficiently. This role presents excellent growth potential, with opportunities to expand hours and responsibilities based on performance. You’ll interact directly with clients while supporting a team of legal professionals, making this an ideal position for someone seeking to develop their career in a professional legal environment.

Responsibilities:

Process and distribute incoming correspondence with attention to priority and confidentiality

Maintain accurate financial records by updating payment ledgers and tracking client transactions

Provide exceptional client service through professional phone handling and inquiry management

Conduct proactive client outreach to deliver case progress updates

Utilize modern legal practice management software for daily operations

Manage documentation through cloud-based systems including Dropbox and Google Workspace

Coordinate with team members to ensure efficient information flow

Support various administrative functions to maintain smooth office operations

Requirements

3+ years of administrative experience, legal industry experience highly valued

Excellent verbal and written communication skills with professional phone manner

Demonstrated ability to handle confidential information with discretion

Strong organizational skills with keen attention to detail

Proficiency in modern business software including practice management systems

Experience with cloud-based tools (Dropbox, Google Workspace)

Proven ability to work independently in a remote environment

Strong time management skills and ability to prioritize tasks

Professional demeanor and customer service orientation

Flexibility to accommodate potential future schedule expansion

Benefits

Permanent work from home

Immediate hiring

Steady freelance job

Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates, and the rate depends on your performance in the application process.

ZR_23042_JOB

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