Allia Health Group: Be the Operational Powerhouse Behind a Visionary CEO

Survam Patel is the CEO of Allia Health Group, a healthcare innovation platform scaling mission-driven companies focused on wellness, longevity, and patient care. His portfolio includes Southend Pharmacy (compounding pharmacy), Brello (telehealth), and Woven (supplements). Known for his strategic vision and rapid growth mindset, Survam leads a fast-paced and purpose-driven organization with over 200 team members and growing.

We're hiring two Virtual Executive Assistants to support the CEO and help build a strong foundation for executive operations. The ideal candidates are proactive, detail-oriented, and thrive in a fast-paced, high-growth environment. In this role, you'll help keep our high-performing CEO focused on vision and strategy while contributing to internal systems, documentation, and training processes that support future growth.

The right individuals will be culturally invested in the mission of Allia Health Group and aligned with our company core values:

• Integrity
• Innovation
• Teamwork

You'll be responsible for protecting the CEO's time, driving clarity, and keeping operations running smoothly. While you'll start by working directly with the CEO, those who take initiative and thrive in dynamic environments will find a clear path to grow into a leadership role - expanding support to other executives, owning EA systems company-wide, mentoring future assistants, and partnering with the Chief of Staff to strengthen executive operations.

Some of your responsibilities will include:

• Calendar management, including proactive scheduling and agenda confirmation
• Performing proactive inbox management throughout the day, triaging messages, summarizing, and pre-drafting responses
• Translating verbal and video instructions into structured tasks in ClickUp
• Managing executive summary updates across platforms and supporting async alignment through team prep, updates, and structured follow-through
• Handling meeting prep, follow-ups, and internal coordination with key stakeholders
• Managing CEO priorities across Loom, GChat, and ClickUp to move initiatives forward, clear roadblocks, and escalate only critical updates
• Creating structured action items from asynchronous input (e.g., GChat, Loom, meetings)
• Supporting one-off projects such as email sequence drafts, inbox cleanups, and reporting integrations
• Assisting with occasional personal appointments and errands for the CEO and spouse as needed
• Supporting ad hoc operational tasks such as formatting documents, organizing video libraries, and coordinating scheduling requests as needed
• Collaborating with C-suite leaders and their assistants to support strategic alignment and move the CEO's initiatives forward across teams

This is a long-term opportunity to become a key operational partner. The right candidates will help identify inefficiencies, suggest process improvements, and eventually help standardize systems across the organization. We're looking for someone who can turn messy input into clear action, understands the evolving priorities of a growing company, and is ready to grow into a leadership-level executive assistant.

In addition to the above, the ideal candidate must be/have:

• Proactive and forward-thinking with the ability to anticipate needs
• Strong business judgment with the ability to recognize priorities and act with executive-level discretion
• Able to apply decision-making frameworks to take ownership of tasks and follow through independently
• Obsessed with clarity and takes pride in staying two steps ahead
• Radically detail-oriented and highly organized
• Tracks updates consistently and maintains clean digital trails to ensure clarity and follow-through
• Calm under pressure and confident in dynamic situations
• Loves structure, comfortable with chaos, and pivots quickly without losing composure
• Independent but collaborative with a bias for action
• An empathetic communicator with excellent verbal and written skills
• Assertive, warm, and able to protect the CEO's time while remaining courteous and professional
• Comfortable with receiving communication from the CEO outside business hours and turning those inputs into clear, timely action during your scheduled work time
• Tech-savvy and quick to pick up new tools and software
• Able to work asynchronously and adapt to varied hours while maintaining reliable communication
• Able to work effectively with a fast-moving CEO who leads with energy and clarity, and thrives on speed, creative problem-solving, and system-driven results
• Comfortable working with AI tools as part of daily workflows, as this is a core expectation of the role

Experience with the following tools is a plus!

• Gmail
• Google Calendar
• Google Chat
• ClickUp
• Loom
• AI tools

Position Details

• This is a W2 employee position
• Benefits include medical, dental/vision, PTO, sick time, paid holidays, a monthly remote stipend, and bonus pay
• The position will be 40 hours per week
• Hours are Monday - Friday with staggered shifts to provide coverage between 8:00 am - 7:00 pm CST. Each assistant will have a consistent schedule and should be available for either an earlier or later shift.
• The pay rate is $30/hr. USD
• You must be able to pass a background check
• We're looking for someone to become a long-term (3+ years) team member

**Please do not contact Survam Patel or Allia Health Group directly; doing so will disqualify your application***