Offer summary

Qualifications:

Proven experience in administrative, operations, or coordinator roles., Strong organisational and multitasking skills., Proficiency in Microsoft Office and finance software like Xero and Dext., Ability to handle confidential information with discretion..

Key responsibilities:

Schedule and manage meetings, ensuring smooth operations and conflict resolution.

Maintain accurate calendars for team members and partners.

Manage accounts receivable and payable, including client billing and software platforms.

Assist in recruitment processes and manage employee onboarding/offboarding.

Job description

Join Our Team as a Permanent Work-from-Home Administrative Assistant (Australian Accounting Firm)

About us:

At We Are Lumen, we partner with small to medium-sized impact organisations-including not-for-profits and purpose-driven, values-led businesses that are creating meaningful change. Our services are tailored to meet each client's unique needs, whether it's providing financial management or supporting a smooth transition to Xero. Our goal is simple: to support our clients in the best way possible.

Learn more about us: wearelumen.com.au

The perks of joining our team:

Salary range between Php 65000 - 85000.
Incentive program to reward your contributions and achievements.
Work from home anywhere in the Philippines.
Monday to Friday, 7:00 am 3:00 pm PST.
Equipment is provided to set you up for success.
You'll be joining a fun, supportive, and values-driven team.
20 days of paid annual leave.
Flexible public holidays swap days to align with personal values or cultural celebrations.

Job Overview:

We are seeking a highly organised and proactive Administrative and Operations Coordinator to support business functions across multiple departments, including Finance, Practice Administration, and Partner Support. This role is responsible for ensuring smooth day-to-day operations, supporting compliance and onboarding processes, and managing recurring administrative tasks with attention to time sensitivity and quality.

Key Responsibilities:

Schedule and manage meetings, resolve conflicts, and coordinate availability with partners.
Maintain and update accurate calendars for team members and partners to ensure smooth operations.
Monitor and manage PD logs and research (CA ANZ).
Ensure timely completion of annual compliance questionnaires and other reports.
Manage accounts receivable, including client billing.
Handle accounts payable, bill processing, and software platforms such as Dext and Xero.
Oversee Weel administration, checking receipts and transaction accuracy.
Maintain and update WizeHub (e.g., Fab5).
Assist in recruitment processes, including team coordination and document management
Manage employee onboarding/offboarding, including checklists and equipment coordination.
Support the administrative components of team events and meetings.
Ensure compliance with documentation and requirements
Coordinate information gathering for audits and reports across teams.

Who were looking for:

Proven experience in administrative, operations, or coordinator roles.
Strong organisational and multitasking skills.
Proficiency in Microsoft Office, calendar management tools, and finance software (Xero, Dext).
Ability to handle confidential information with discretion.
Strong communication and stakeholder coordination skills.

If you're seeking a fulfilling long-term opportunity that offers professional growth, impactful work, and a true work-life balance, this could be the ideal role for you.

Apply now and take the next step in your career with We Are Lumen!

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