AP / AR Specialist at Sourcefit

Position Summary:

The AP/AR Specialist is responsible for managing the full accounts payable cycle, including invoice entry, check preparation, and vendor communications. This role also handles recurring charges, inter-company reimbursements, and property tax payments, ensuring timely and accurate financial transactions. The specialist assists in account reconciliations, credit card statement reviews, and supports accountants with spreadsheet preparation and special projects. Strong communication skills and proficiency in MS Word and Excel are essential, with experience using property management accounting software—particularly Yardi—considered a preferred qualification. A background in business or accounting and at least five years of AP experience are required, with AR and reconciliation experience considered a strong advantage.

Job Details:

• Work from Home
• Tuesday to Saturday | 12 AM to 9 AM Manila Time.
• Following US Holidays

Responsibilities:

Accounts Payable:

• Complete data entry of all invoices for check runs and verify batch totals.
• Prepare Open Invoice Report and batch with supporting invoices for Property Accountants to review/approve.
• Prepare check runs, make needed copies, attach invoices, present for signature, and file at the end of each month.
• Prepare all checks for mailing.
• Research all past due balances and disputes regarding vendor invoices.
• Responsible for Monthly Recurring Charges Schedule – owner distributions and mortgages.
• Responsible for semi-annual Property Tax payments.
• Prepare inter-company and payroll reimbursements
• Analyze and reconcile credit card statements by collecting receipts and matching them when statement arrives. Report in writing any discrepancies to management, including supporting documentation and resolution.

Account Reconciliation:

• Prepare basic MS Excel spreadsheets and assist with accounting reconciliations as directed by the accountants.
• Assist with other accounting functions and special projects to facilitate the effective functioning of the accounting department.

Qualifications:

• Bachelor’s degree in business, accounting or relevant certification (CPA) is a plus.
• At least 5 years of experience in Accounts Payable.
• Experience in Accounts Reconciliation is a huge advantage
• Good verbal communication skills are required to interact with vendors, clients and co-workers.
• Ability to compose simple correspondence and memos
• Ability to read and comprehend simple instructions, short correspondence and memos
• Proficient in MS Word and Excel.
• Experience with Yardi or any Property Management Accounting software is preferred.
• Ability to apply common sense understanding to carry out written and oral instructions.