Offer summary

Qualifications:

Strong organizational skills with high attention to detail., Experience with construction project management software, preferably Wonderbuild., Proficiency in Google Workspace and excellent communication skills., Understanding of residential construction stages and terminology..

Key responsibilities:

Manage and standardize project documentation across all active construction projects.

Coordinate communication between site managers, trades, suppliers, and clients.

Monitor and update job progress in the Wonderbuild system and maintain project schedules.

Process and track all project-related documentation including timesheets and invoices.

Job description

This is a remote position.

Work Schedule: Monday to Friday 8:00am to 5:00pm Sydney Time with 1 hour unpaid break.

Job Type: Full-time

Responsibilities:

Manage and standardize project documentation across all active construction projects
Coordinate communication between site managers, trades, suppliers, and clients
Process and track all project-related documentation including timesheets, invoices, and work diaries
Monitor and update job progress in Wonderbuild system
Maintain project schedules and ensure all stakeholders are informed of progress
Handle supplier and trade communication, ensuring queries are directed to appropriate site managers
Support financial tracking and job profitability monitoring
Coordinate with site managers to ensure all stage-specific documentation and checklists are complete
Manage Google Workspace communication channels and maintain organized documentation
Process and track material usage and orders across projects

Scopes:

Handle 2-4 concurrent residential construction projects
Support 2 site managers and associated trade teams
Manage project documentation from initial stages through completion
Monitor and track projects valued at $1.1-1.5M
Coordinate with all project stakeholders including clients, trades, and suppliers
Support 7-8 month project timelines

Requirements

Strong organizational skills with high attention to detail
Experience with construction project management software (Wonderbuild experience preferred)
Proficiency in Google Workspace
Excellent written and verbal communication skills
Ability to maintain and implement standardized processes
Understanding of residential construction stages and terminology
Strong initiative and proactive problem-solving abilities
Experience in construction administration preferred
Ability to manage multiple priorities while maintaining accuracy