Administrator, Utilities

Summary

Brick and Timber (the “Company”) is seeking an Administrator, Utilities to support our rapidly growing team. The Administrator, Utilities will be responsible for executing all activities related to and in conjunction with ESG reporting, energy benchmarking, utilities billing and usage, internet, and other related forms of record keeping and data management. The ideal candidate must be well versed in data entry, communications, and project management. 

The Company is a property management company focused upon managing residential apartment properties in the Bay Area. The Company seeks to attract and retain motivated real estate professionals who love the unique local Bay Area culture. 

At Brick + Timber, we think renters can experience San Francisco’s old-world charm without having to endure the 70's avocado fridge. We work hard to find historic apartment buildings in all the best San Francisco neighborhoods. Our architectural crew then carefully renovates each structure, restoring its unique characteristics, and builds modern amenities into the units. We believe living spaces should have integrity and are deeply committed to our tenants.

Primary Responsibilities 

• Work in a small and efficient team to onboard and transition utility accounts into our name, including, but not limited to, PGE, SFPUC, Recology, and AT&T 
• Work with 3rd Party ESG reporting companies, such as Deepki and Brightpower 
• Communicate with the utility companies through phone calls, email and web portals, often simultaneously 
• Act as the first point of contact for utilities for external and internal parties • Fact-check and ensure quality control of completed work before passing it along to the next stage 
• Investigate missing information and maintain continuous and clear communication with your direct supervisor and the other members of your team 
• Audit and maintain Monda.com board workflows

 Minimum Requirements and Qualifications 

• At least 2 years of data entry experience required 
• Proficiency in Excel required; Experience with Yardi a plus 
• Experience with business-utilities support strongly preferred, such as PGE, Recology, and SFPUC
• Experience with Monday.com strongly preferred
• Experience with ESG reporting, especially ESPM and PGE BMP, strongly preferred
• 2+ years of project management experience preferred
• 2+ years of phone support or similar business-to-vendor phone experience, preferred 
• 2+ years of project management experience, preferred

 Key Skills and Competencies

• Excellent organizational skills
• Thoughtful and meticulous 
• Exceptional written and verbal communication skills 
• Proactive, well-organized, and results-oriented with the ability to participate in multiple projects simultaneously in a fast-paced environment 
• Capability to think critically, solve problems logically, and fact check work products before submission •
• Ability to work independently 

Brick and Timber is committed to creating a diverse environment and is proud to be an equal-opportunity employer.  All qualified applicants will receive consideration for employment, and we prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.   Brick and Timber is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.