Operations Assistant - (HR31505DG)

Job Title: Operations Assistant
Location: Remote (CST Time Zone)
Salary Range: up to 1600 USD (includes bonus)

Work Schedule: Monday - Friday, 8:00 AM to 5:00 PM (CST)

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Sagan provides a high-performance remote work environment, ensuring access to world-class opportunities for top-tier professionals.

About the Company:

Sagan represents a fast-moving, lean recruitment firm that blends AI-forward workflows with global operations. The company values coachability, ambition, and a growth mindset over rigid credentials, offering a dynamic environment where the right person can grow rapidly alongside the business and work directly with the founder.

Position Overview:

Were looking for a smart, hungry, and detail-oriented Operations Assistant to support the day-to-day functions of a lean, AI-enabled recruitment business. This role is ideal for someone eager to gain hands-on experience across admin, ops, and project support while working closely with a high-performing global team.

Key Responsibilities:

• Support daily business operations and help keep the firm running smoothly.
• Own and execute recurring administrative tasks and process improvements.
• Assist with data entry, form building (e.g., JotForm), CRM hygiene, and lead tracking.
• Coordinate internal team communication via Slack and project boards (e.g., Asana).
• Pitch in on light creative tasks (e.g., Canva presentations, templates), if comfortable.
• Research and experiment with AI tools that could improve internal workflows.
• Be actively present on LinkedIn and assist with content creation as needed.
• Quickly learn and use tools in our tech stack (LinkedIn, Notion, Asana, Google Drive, Gamma, ChatGPT, Apollo, etc.).
• Ability to efficiently assist with a small amount of personal tasks for the Founder outside of business responsibilities.
• Take ownership of your professional growth and learning.

Qualifications:

• Highly organized, reliable, self-directed, and ability to take quick feedback.
• Comfortable working independently and across multiple tools/platforms.
• Strong written communication skills.
• Able to troubleshoot, ask great questions, and propose solutions.
• Willingness to learn tools like Airtable, Apollo, and any other tech tools on the job.

Nice-to-Haves:

• Experience as a virtual assistant, operations coordinator, or generalist.
• Familiarity with Google Drive, Airtable, Canva, Notion, or Asana.
• Eye for visual quality and design (e.g., formatting, slide decks, brand materials).
• Artistic flair or appreciation for good design.
• Prior experience in a lean or startup environment (bonus points for recruitment experience).

Resume Submission Guidelines:

💡To help us review your application efficiently, please submit your resume in text-based PDF format only.

🔸Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

📍Important: For timely processing, both your resume and introductory video must be submitted in English.