Offer summary

Qualifications:

Proven experience as an Executive Assistant supporting senior-level executives., Strong organisational and time management skills with the ability to prioritise competing demands., Exceptional verbal and written communication skills for drafting correspondence and interacting with stakeholders., Proficiency in Microsoft Office Suite and familiarity with travel and expense management tools..

Key responsibilities:

Coordinate and manage the CCXO’s complex schedule, prioritising meetings and appointments.

Arrange and oversee domestic and international travel, including itineraries and expense reports.

Monitor and manage the CCXO’s inbox, drafting correspondence and ensuring timely responses.

Prepare meeting agendas, take detailed minutes, and follow up on action items for accountability.

Job description

If you are looking for a meaningful career where people work and act with passion, rethink the existing and always strive to find the best solution - you have come to the right place. We develop future technologies to relentlessly make supply chains better.

We are a leader in supply chain software solutions, helping organizations streamline operations, reduce costs, and improve efficiency.

We are seeking an experienced and proactive Executive Assistant to support the Chief Customer Experience Officer (CCXO). This role is pivotal in ensuring the efficient operation of the CCXO’s schedule and responsibilities in a dynamic environment. The ideal candidate will thrive in a fast-paced setting, expertly managing diaries, travel, emails, and presentations while handling administrative tasks with efficiency and discretion.

What a Day In The Life Looks Like

Coordinate and manage the CCXO’s complex schedule, ensuring meetings and appointments are prioritised and seamlessly organised.
Arrange and oversee domestic and international travel, including flights, accommodation, itineraries, and travel documentation such as visas and expense reports.
Monitor and manage the CCXO’s inbox, drafting correspondence, flagging critical communications, and ensuring timely responses.
Serve as the primary point of contact for the CCXO, fostering relationships with internal teams and external stakeholders to facilitate smooth communication.
Handle confidential and sensitive information with the utmost discretion while maintaining professionalism in all interactions.
Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items to ensure accountability.

What You Bring To The Team

Proven experience as an Executive Assistant supporting senior-level executives, with a track record of managing complex schedules and responsibilities.
Strong organisational and time management skills, with the ability to prioritise competing demands and meet tight deadlines.
Exceptional verbal and written communication skills, including the ability to draft professional correspondence and interact effectively with diverse stakeholders.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with travel and expense management tools.
High attention to detail and accuracy, coupled with the ability to handle sensitive information with discretion and confidentiality.
Adaptability and resilience in fast-paced, dynamic environments, with a proactive approach to problem-solving and decision-making.

Why join us?

At Infios, we're not just looking for employees; we're looking for partners in innovation, growth, and purpose. Meeting you where you are to create the future you need is at the core of who we are and what we do. Whether you're at the beginning of your career or a seasoned expert, we meet you on your journey, equipping you with the tools and opportunities to build the future you envision. Together, we will relentlessly work toward one common goal - making supply chains better.

We believe the future is better when supply chains work better.

We are an equal-opportunity employer and committed to inclusion in the workplace.

At Infios, we believe that inclusion is a fundamental cornerstone of our success. We are committed to creating a safe and welcoming environment where every individual’s unique experiences and perspectives are valued—whether they look, think, move, believe, or love differently.

All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, sex, sexual orientation, gender identity, marital status, pregnancy, religion, age, disability, veteran status, genetic information, or any other characteristic protected by law.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role. If you require assistance or accommodation due to a disability during the recruiting process, please let us know at jobs@infios.com

Disclaimer: This job advertisement is not designed to cover a comprehensive listing of all duties or responsibilities that are required for this job. Please note that any salary information is a general guideline only. Individual compensation will be determined by various factors such as the scope and responsibilities of the position, experience, education, skills, location, and market and business considerations. Applications must be submitted via our career site.