Project Manager, Talent Acquisition

For nearly 20 years, TheKey has helped clients achieve successful long-term aging at home with comprehensive, concierge-based care. Ensuring the dignity, safety, and independence of its clients, TheKey is committed to changing how the world lives and ages at home. Employee-teams get the training, resources, and support they need to deliver an exceptional care experience for clients and their families. Founded in Silicon Valley, TheKey has grown from a single location to service coverage throughout North America enabling clients to live life on their own terms, in their own homes.

Essential Duties and Responsibilities:

• Independently build and manage project plans, timelines, and milestones for tech rollouts, process changes, compliance updates, and other initiatives
• Create process maps, job aids, training decks, workflow diagrams, and internal comms to support adoption and change management for each initiative
• Manage multiple moving projects across Recruiting, HR, Ops, IT, and other departments and/or vendors - tracking progress, managing tasks, and ensuring that nothing falls through the cracks
• Partner with the Director, HR Project Management to ensure alignment, avoid conflicts, and build complementary workflows across teams
• Leverage data to inform decisions and report out progress including building custom dashboards, and pulling key hiring metrics to share with leadership
• Manage vendor onboarding and support communication for various recruiting tools and platforms
• Independently develop and maintain internal TA documentation and playbooks by establishing process standards, mapping workflows, and turning stakeholder input into scalable, user-friendly resources. Own the full lifecycle, from identifying gaps to creating materials and keeping them current with evolving tools and practices.
• Support change management by creating communication plans, training materials, and rollout strategies that help teams adopt new tools and processes smoothly
• Influence the future state of hiring operations across the company by bringing ideas, flagging problems, and pushing for smart fixes
• Mentor others on tools, processes, and workflows where needed

Required Skills, Education and Certifications:

• 3-5 years of formal project management experience with at least one year in a staffing, HR or TA environment
• Bachelor’s degree preferred but not required; PMP certification strongly preferred
• Strong project management skills—you’ve built plans, tracked milestones, and helped roll out new systems
• Experience with Workday and iCIMS strongly preferred
• Experience with Monday.com, JIRA, SharePoint, and Microsoft Project
• Clear communicator who can rally stakeholders and keep things moving
• Able to juggle competing priorities, stay organized, and adapt when plans change
• Comfortable working in ambiguity and solving problems as they come
• Data literate—able to analyze metrics, interpret dashboards, and spot trends
• Experience building process maps and translating them into action

Physical Requirements:

• Ability to travel approximately up to 10% of the time
• Ability to lift and carry up to 15-20 pounds
• Ability to sit, stand and walk for prolonged period of time throughout the work day
• Ability to use standard office equipment such as personal computer, laptop, telephone, photocopy machine, etc.

The information contained here is not intended to be an all-inclusive list of the duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Reasonable accommodations may be made to assist qualified disabled persons to perform the essential functions of the job. Management may, at its discretion, assign or reassign duties and responsibilities to this job at any time. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Benefits for full time employees

• Medical/Dental/Vision Insurance
• TouchCare VirtualCare
• Life Insurance
• Health Savings Account
• Flexible Spending Account
• 401(k) Matching
• Employee Assistance Program
• PTO Plan for Non-Exempt Employees
• Flexible PTO Plan for Exempt Employees
• Holidays and Floating Holidays
• Pet Insurance
   

TheKey is an equal opportunity employer. TheKey prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.

California Residents Only:

In accordance with Article 2 of the California Health and Safety Code - California Community Care Facilities Act, TheKey requires timely and accurate positive fingerprint identification of California based applicants as a condition of employment. If an applicant has been convicted of a non-exemptible crime, and in compliance with all applicable state and local laws, their conditional offer will be rescinded.

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