Offer summary

Qualifications:

2+ years of experience in operational roles such as Coordinator, PA, or Office Manager., Experience in coordinating business travels and working with travel systems like Mesh or Egencia., Fluent communication skills in English, with additional European languages being an advantage., Excellent negotiation, interpersonal, organizational, and time management skills..

Key responsibilities:

Book flights, hotels, and transportation for employees' business trips.

Act as the travel system administrator and troubleshoot related issues.

Negotiate contracts and travel prices, and liaise with suppliers directly.

Collect and approve financial statements and invoices for the Finance department.

Job description

Description

We are seeking a Travel Coordinator to manage and coordinate the company’s business travel, including booking accommodations, handling insurance, and serving as the internal point of contact for both employees and vendors.

📍 Work location - Remote from Ukraine

Responsibilities

Book flights, hotels, and transportation for employees' business trips, ensuring the use of allocations where available
Assist employees with travel planning and coordination
Act as the travel system (Mesh) administrator and operate all troubleshooting related to it
Be the focal point for suppliers (i.e., travel agencies, hotels, and airlines)
Negotiate contracts and travel prices, source the best prices, and liaise with agents directly on any changes or operational requirements
Collect and approve financial statements and invoices, and submit to the Finance department as required, and ensure all necessary payments have been received on time
Assist the Finance Department with invoice queries as they arise
Act as emergency contact for travel issues

Requirements

2+ years of experience in Operational roles, such as a Coordinator, PA, Office Manager, or equivalent
Experience in coordinating business travels
Experience working with a Travel system (i.e., Mesh, CombTAS, Egencia, TravelPerk)
Experience working with C-level executives
Fluent communication skills in English. Additional European languages -an advantage
Excellent negotiation and interpersonal skills
Experience working under pressure with excellent organizational and time management skills
Proven ability to juggle multiple projects simultaneously with a keen eye for detail
Knowledge of Google Workspace - an advantage

Benefits

Professional training and certifications covered by the company (AWS, FinOps, Kubernetes, etc.)
International work environment
Referral program – enjoy cooperation with your colleagues and get a bonus
Company events and social gatherings (happy hours, team events, knowledge sharing, etc.)
Wellbeing and professional coaching through Oliva Health
English classes
Soft skills training

Country-specific benefits will be discussed during the hiring process.

Automat-it is committed to fostering a workplace that promotes equal opportunities for all. We firmly believe that cultivating a diverse workforce is crucial to our success. Our recruitment decisions are grounded in your experience and skills, recognizing the value you bring to our team.

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