Offer summary

Qualifications:

Experience as a Real Estate Virtual Assistant or in a similar administrative role., Familiarity with CRM platforms, MLS systems, and transaction coordination tools., Strong knowledge of social media platforms and paid ad campaign strategies., Excellent organizational and multitasking skills..

Key responsibilities:

Maintain and organize records for listings, clients, and agents.

Plan and execute outreach strategies for marketing listings.

Coordinate showing schedules and assist with open house planning.

Oversee the contract-to-close process and monitor timelines.

Job description

About The Role

We’re looking for a proactive and detail-oriented Real Estate Listings & Client Support VA to join our dynamic team. This role is perfect for someone with experience in real estate support, marketing, and client coordination, who can operate efficiently in a fast-paced environment.

Key Responsibilities

🗂 Database Management:

Maintain and organize records for listings, clients, and agents. Track sales/rental reports and securely archive data.

📣 Marketing & Outreach

Plan and execute outreach strategies, including social media promotions, paid ad campaigns, and strategic partnerships to market listings.

🏡 Property Support & Logistics

Coordinate showing schedules, assist with open house planning, and track renovation or repair progress. Keep stakeholders updated with timely communication.

📑 Contract-to-Close Coordination

Oversee the contract-to-close process, ensuring accuracy and alignment with vendors and partners. Monitor timelines and documentation.

🕓 Daily Reporting & Communication

Submit start-of-day and end-of-day reports, as well as weekly summaries. Maintain clear and proactive communication about workload and availability.

Preferred Skills & Experience

Previous experience as a Real Estate Virtual Assistant or in a similar administrative role
Familiarity with CRM platforms, MLS systems, and transaction coordination tools
Strong knowledge of social media platforms and paid ad campaign strategies
Excellent organizational and multitasking skills
Self-motivated, responsive, and reliable
Comfortable working in PST timezone

Perks & Benefits