Purchasing Agent

Job Description

Statement of the Position:

Responsible for issuing purchase orders and following up with vendors for estimated ship dates to ensure timely delivery and escalation for orders that are not meeting the service level.

Duties And Responsibilities / Essential Functions

• Handles all tasks relating to direct, inventory purchase orders for assigned branches. Including:
• Issuing purchase orders
• Part entry requests received from assigned branches.
• Purchase order confirmation emails from vendors.
• Open Order Reporting
• Warranty and returns for purchase orders.
• Identifies and resolves potential purchasing problems; follows up to ensure timely and accurate product delivery.
• May have a permanent or changing caseload assignment, with expectation to help support team members due to fluctuations in volume as possible.
• Performs other duties, as assigned by management.
• Practices and adheres to all HIPAA, HQAA and Compliance rules and regulations.
• Responsible for completing all continuing education requirements to include all assigned courses including HIPAA and other compliance training.
• Must maintain regular and predictable attendance.
  

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is regularly required to sit; use hands repetitively to operate standard office equipment. The employee is frequently required to reach with hands and arms.

Required Education, Experience & Competencies

• Minimum Education (or substitute experience) required:
• Bachelor’s degree in related field preferred
• Minimum Experience Required:
• At least 3-5 years of directly related purchasing experience as mentioned above required.
• Skills Required:
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Thorough understanding of purchasing procedures and policies.
• Proficient with Microsoft Office Suite or related software.
• Operate Brightree software.
  

This job description in no way states or implies that these are the only duties to be performed by this employee. He/She will be required to follow any other instructions and to perform any other duties requested by his/her supervisor.

Individuals will be expected to maintain a professional work environment at all times.