Offer summary

Qualifications:

Prior experience as a Virtual Assistant or Executive Assistant, preferably in home care or healthcare administration., Proficiency in Microsoft Office, Google Workspace, and virtual tools like Zoom and Trello., Strong written and verbal communication skills with the ability to manage multiple tasks independently., Experience with home care scheduling systems is a plus..

Key responsibilities:

Provide administrative support to the Administrator, including managing calendars and scheduling meetings.

Assist with client communication, documentation tracking, and caregiver schedule coordination.

Prepare reports and maintain accurate records within agency software.

Support special initiatives and manage administrative tasks for ongoing projects.

Job description

This is a remote position.

**PLEASE CAREFULLY READ ALL THE DETAILS BEFORE APPLYING***

JOB TITLE: Virtual Personal Assistant to Administrator

RATE: Php 178.57 per hour

Work Type:Fulltime

Can Start PT 20 hours per week and transition to FT as needed

Working Hours : US Hours

Start Date: ASAP

JOB OVERVIEW:

We are seeking a proactive and reliable Virtual Personal Assistant to provide direct support to the Administrator in overseeing the daily operations of our home care agency. This remote role is ideal for someone with exceptional organizational skills, attention to detail, and a compassionate, professional approach. The assistant will work closely with the Administrator on administrative coordination, communication, follow-ups, and supporting critical agency functions.

JOB ROLE & RESPONSIBILITIES:

Administrative & Executive Support

Manage calendar appointments, schedule meetings, and coordinate agency events.
Assist with organizing emails, drafting correspondence, and maintaining task lists for the Administrator.
Prepare reports, meeting notes, and internal communications as needed.

Client & Caregiver Support Coordination

Assist with intake follow-ups, documentation tracking, and general client communication.
Support coordination of caregiver schedules and relay urgent updates when needed.
Maintain accurate and up-to-date records within agency software.

Operations & Compliance Assistance

Monitor and help track employee credentials, expirations, and compliance documents.
Add potential client’s information in our scheduling system/Excel
Help prepare materials for audits, surveys, or compliance checks.

Project Support

Assist with special initiatives (e.g., hiring campaigns, client events).
-Research vendors, organize quotes, and manage administrative checklists for ongoing projects.

JOB REQUIREMENTS:

Prior experience as a Virtual Assistant, Executive Assistant, or in home care/healthcare administration is preferred.
Proficiency in Microsoft Office, Google Workspace, and virtual tools such as Zoom, Trello, Slack, or CRM systems.
Strong written and verbal communication skills.
Ability to work independently, manage multiple tasks, and respond quickly in a dynamic environment.
Professional, discreet, and highly organized.
Experience with home care scheduling systems (e.g., WellSky, ClearCare) is a plus.

PREFERRED CHARACTERISTICS:

High level of integrity and confidentiality.
Flexible, dependable, and solutions-oriented.
A warm, professional communication style aligned with DJ Home Care’s commitment to compassionate service.